Accounts Payable Processing Specialist Job

The AP Processing Specialist will be responsible for invoice processing, exception handling of some of the over 90,000 invoices per year, spread over 1 US entity and 1 Canadian entity. They will work closely with the SSC Malaysia AP team, to resolve any AP issues. They will also be in charge of administering the T&E and PCard programs for Bostik Inc.  This position can be located either at King of Prussia, PA or Wauwatosa, WI. 

 

Key Activities 

 Invoice Processing (50%)

• Processes exception handling invoices in a timely manner.
• Ensures all invoices are routed for appropriate approvals in accordance with DOA.
• Knowledgeable on invoice processing methods including P-Cards, Travel & Expense cards, Three way match, fleet payments and direct vouching.
• Assists with month end accounting accruals and ensures invoices are accrued for appropriately.
• Ensures that business approvals occur timely, prior to invoice due date.
• Performs account reconciliations as needed.

Company Credit Cards Administration (35%)

• Administers company T&E and P-Cards, sets up new users, and provides training.
• Assists employees with expense reporting issues and account reconciliations.
• Loads daily and monthly files into SAP and ensures payment to Citi is processed timely.
• Ensures all expenses align with policies and performs periodic audits.
• Works directly with DataBasics and Citi support teams on issue resolution.

Communications (10%)

• Works closely with other departments such as Finance, Purchasing, Master Data, and Logistics to resolve and escalate issues.
• Review, analyze, and respond to external and internal inquiries; research and correct discrepancies as needed.
• Assist Shared Service Center in Malaysia on invoice/vendor issues
• Collaborate with the business to better understand business requirements.

Special Projects (5%)

• Cross-trains with other members of Accounts Payable team.
• Assists with internal and external audits by providing supporting documentation.

 

Required Qualifications / Education 

• 2-3 years’ experience in accounting, finance, business administration, or related field
• 2 years of relevant college experience, preferably in, finance, accounting, business administration or related field
• Proficient in Microsoft business applications including Word, Excel, Outlook, and PowerPoint.
• Requires working additional hours outside of normal workday/work week (including holiday):
  • to meet certain deadlines throughout the year
  • to communicate with our SSCs in Malaysia and/or France
  • to satisfy French reporting deadlines in months where we have holidays

Competencies

• Keep information confidential; engender trust and respect
• Ability to work effectively and collaboratively within teams, build partnerships, manage multi-tasking and ambiguous situations
• Organizational and time management skills
• Critical thinking and process improvement skills
• Ability to prioritize and adjust to change quickly
• Inquisitive and persistent
• Effective oral, presentation and written communication skills