Specialist, Senior Records

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

If you are a current Austin Community College employee, please click this link to apply through your Workday account.

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college, as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the college's mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting Title:

Specialist, Senior Records

Job Description Summary:

To analyze and make recommendations for improved records management efficiency and compliance with legal and policy requirements across the college; provide assistance with enforcement of uniform procedures for compliance with legal and policy requirements across the college.

Job Description:

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

• Conducts college wide inventory of records stored in any format and location.

• Assists in the planning, organization and implementation of institution wide records management system including maintenance, storage retention, retrieval, and destruction of records and documents in accordance with administrative, legal, fiscal, and historical requirements.

• Advises college departments on methods to retain, maintain and securely dispose of records in accordance with state and federal laws and regulations, and best records management practices.

• Advises college departments in relation to department imaging, including establishing index criteria and standards.

• Consults with college departments to provide records management support, direction and quality customer service enterprise wide, including fulfilling individual requests for information and analysis.

• Responsible for maintaining the confidentiality of sensitive information held in the Records Center and the off-site storage facility.

• May train hourly employees regarding departmental processes and/or oversee workflow as required.

• May design and revise forms in accordance with College formatting procedures and design standards; review design services request forms with the requesting department; determine appropriate order, grouping, size, and spacing of information to be included on forms.

• May utilize computer software and technical expertise to design and generate forms drafts; produce final layout and camera ready copy; review final products for quality and accuracy.

Knowledge

• Record and information management principles.

• Record control schedules.

• Federal and state laws relating to records retention.

• Processes and procedures for records storage, retrieval, destruction, and preservation.

• Digital enterprise content management systems.

• Quality control standards, policies, and procedures in relation to records management.

Skills

• Maintaining an established work schedule.

• Interpreting and complying with federal and state electronic imaging regulations.

• Developing and implementing enterprise content management systems.

• Establishing and maintaining effective working relationships.

• Effectively using interpersonal and communications skills, including tact and diplomacy, and