Senior Manager of Accounts Payable

What You Will Be Doing:

• Guides financial decisions by establishing, monitoring and enforcing policies and procedures.
• Protects assets by establishing, monitoring and enforcing internal controls including, but not limited to, safeguards against fraudulent business practices (both internal and external).
• Maximizes return reserves and limits risk on cash by payment forecasting and minimizing cash balances.
• Reviews the workload of AP team members – evaluates tasks & responsibilities for potential process efficiencies, ensuring tasks are assigned to the proper individual resulting in optimal performance of the team.
• Optimizes processes and develops Standard Operating Procedures (SOP) that document best practices and performance guidelines.
• Establishes personal relationships with vendor AR contacts, leading communications on account management, issues and concerns.
• Oversees the vendor reconciliation settlements, working with AP personnel and vendor AR contacts to minimize losses and create efficiencies in processes.
• Ability to handle many analytical projects and responsibilities, with a focus on analyzing large volumes of data , enhancing procedures and directing AP team members on effective handling and follow-up.
• Focuses on opportunities to improve existing reporting and develop new reporting to better identify & affect price variances, quantity shortages, receiving issues, proofs of delivery, EDI transmission errors, bank communications, etc.
• Responsible for the assimilation of system and software enhancements, including organization upgrades, EDI transmissions, bank integrations and reporting.
• Overall management of all accounts payable processes, including Publisher Payments, General Payments, Employee Expenses, Monthly Reconciliations and 1099s.
• Handle elevated escalations from RDS staff and external vendors as needed.
• Determine correct course of action necessary to resolve discrepancy claims.
• Interact with Marketing, Procurement, Warehouse, Logistics and IT departments addressing operational issues.
• Manage, facilitate and/or review reconciliations with trade vendors.
• Facilitate and review AP GL reconciliations.
• Arranges for audits as required and appropriate – oversees audit responsibilities either directly or through delegation to AP team members.
• Oversees system testing responsibilities.
• Hires, trains, develops and appraises staff effectively.  Takes corrective action as necessary on a timely basis and in accordance with company policy.  Consults with Human Resources as appropriate. 
• Keeps up-to-date on information and technology affecting functional area(s) to increase innovation, optimization and ensure compliance.
• Responsible for leading the Manager of Accounts Payable and indirectly responsible for the employees within the accounts payable department.
• Provide support to the Senior Director of Shared Services as needed.
• Other duties may be assigned, directed, or requested.

What You Will Need: 

• Bachelor’s degree in Finance, Accounting, Business or related field is required.
• Five (5) plus years of experience in managing an accounts payable department in a large-size company is required.
• Strong to advanced experience in Microsoft Excel, Word, PowerPoint, and Outlook is required.
• Ability to analyze large data sets with Microsoft Excel, including pivot tables and vlookups is required.
• Knowledge of Microsoft Dynamics 365 Finance & Operations is preferred.
• Ability to understand the data flows between systems and within the operating system. 
• Must have excellent communication skills, both written and verbal.