Document Management Technician

Document Management Technician

Job Category: Service Contract Act

Time Type: Full time

Minimum Clearance Required to Start: DOJ MBI

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

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What You’ll Get to Do:

The Document Management Technician will work in the USAO EDMI, Civil and Criminal Division., the contractor will conduct the following tasks:

• Schedule appointments, meetings, engagements, and conferences
• Receive and review incoming correspondence and forwards each item to the appropriate AUSA or to other staff based on a knowledge of the duties and functions of the United States Attorney's Office.
• Receive telephone calls and visitors, screening those which can be handled without help.
• Maintain legal and general office files.
• Review, screen, and control incoming mail.
• Search file for material used in recurring reports.
• Assemble file data or secures data from staff members into the proper format based on the purpose and nature of the report.
• Produce written documents utilizing a range of office automation software.
• Retrieve required information from various files and records and prepares legal documents with complicated formatting.
• Ensure proper spelling, punctuation, capitalization, and grammar.
• Consult with document author to resolve questionable material.
• Use a variety of applications to search and retrieve information necessary to complete assigned tasks: e.g., an internal case management database, files located on shared file network, and external sources such as court records.
• Some physical exertion such as moderate periods of standing; recurring activities such as bending, crouching, stooping, stretching, reaching; pushing supply carts; or recurring lifting (up to 50lbs) of moderately heavy items such as boxes of cases or supplies.
• Use established procedures and policies to aid in the preparation of litigation case files and other records to shipped to an off-site location.
• Locate and retrieve materials identified as subject to shipment.
• Record shipment data into an internal case management system
• Assemble physical files in boxes for long term storage.

More About the Role:

Under the direction of Task Supervisor or Document Management Analyst, performs the following tasks while complying with established procedures for:

• File, retrieve, and copy case file materials.
• Create witness binders; preparing deposition and trial exhibits.
• Enter data on-line to case files and other databases.
• Proofread, edit, and correct OCR'd text files.
• Retrieve and blow back documents and digital image media.
• Tabbing, numbering, labeling, assembling documents
• Filling out log sheets and reporting on task progress
• Perform quality control on the work of peers in all of these areas. 
• Prepare documents for image scanning
• Perform other document collection related activities, including document screening, and labeling of files to be scanned.
• Perform simple database searches.   

You’ll Bring These Qualifications:

• Ability to perform detailed work consistently, accurately, and under pressure extremely important. 
• Must be able to read and follow instructions. 
• Must be able to understand task, task objectives, and the context of the task in the litigation support effort as a whole.
• Must take the initiative to ask questions when necessary to complete task correctly (e.g. where instructions are not explicit or appear to be contrary to the task objective). 
• Must have typing/keyboarding skills and good communication skills. Must be knowledgeable user of the Government's office and network environment, including but not limited to, word processing, database, spreadsheet, im