Medical Records Specialist- Chambersburg Hospital- Evening

Schedule:

Part-time evening shift 28 hours/week.
Monday - Friday 4:00 PM - 10:00 PM. 
Occasional weekends 7:30 AM - 4 PM. Occasional holidays 7:30 AM - 4 PM.  

 

Position Function:    Under the direction of the HIM Manager, assembles, files and retrieves medical records, maintains chart location system, analyzes, unitizes, answers phones, purges for microfilm, and scans patient records (batch prep, acquisition, indexing, quality assurance, etc.).

Essential Functions and Responsibilities
Unit Based Essential Functions and Responsibilities

Core Values:  Service, Integrity, Compassion
1.   Demonstrates service excellence and patient and family centered care by showing respect, honesty, fairness and a positive attitude toward all customers.
2.   Maintains confidentiality.
3.   Demonstrates dependability, to include attendance and punctuality.
4.   Is accountable - takes initiative and ownership of issues. 
5.   Displays a professional demeanor.  Represents hospital in a positive way. Has a compassionate working relationship with patients and families.
6.   Assumes personal responsibility for 2-way communication.  Communicates and listens effectively with patients, families, coworkers, other departments, physicians/providers and community.
7.   Supports coworkers, initiatives and a patient and family centered philosophy; pitches in; does own part and helps others.
8.   Works to continuously improve work environment/processes (Performance Improvement). Demonstrates a patient and family centered focus when considering/developing improvement solutions.
9.   Represents willingness/enthusiasm to create, embrace and facilitate change.
10.   Develops self and others; supports a learning environment; leads by example. Encourages patients and families to give feedback and suggestions for improvement.
11.   Develops working relationships critical to the organization including patients, families, coworkers, other departments, physicians/providers and community.
12.   Encourages others by providing recognition and support.  

Technical Excellence
1.   Thinks critically; utilizes sound judgment; promptly reports potential risks.
2.   Maintains state of art knowledge of area of specialty, healthcare trends and practice, and populations served.
3.   Maintains a level of computer literacy appropriate to their role.
4.   Meets and maintains current all unit specific and organizational skills/competencies, certifications/licensures, as required.
5.   Completes hospital-required reviews, e.g. HIPAA, safety, health screening, 
care concerns, and others as assigned. 
6.   Adheres to National Patient Safety Goals.
 

Job Class Specifics
1.   Unless excused, attends all departmental in-services and educational programs to develop new skills and maintain competencies.
2.   Assists with orientation and training of new staff, students and volunteers as assigned.
3.   Meets and maintains established productivity standards.
4.   Completes a daily activity log and submits it to immediate supervisor at the end of each week.
5.   Plans and prioritizes workload at the beginning of shift and throughout shift in accordance with departmental goals, turnaround time standards, objectives, etc. so that deadlines can be met.
6.   Maintains knowledge of record assembly order.
7.   Pulls records and assists physicians in the incomplete area as requested.  Updates record deficiencies in the Meditech system appropriately.
8.   Checks miscellaneous reports daily, verifying the medical record number, account number, name, dates, etc., for accuracy.  
9.   Immediately notifies HIM Manager of any lost or missing records.
10.   Prepares specified records in files for back scanning per back scanning procedure.
11.   Collects discharge records from nursing units daily.  Assembles records according to written procedure, attaching miscellaneous reports to records accordingly, and places records in file folders by last 2 terminal digits on the shelf labeled by discharge date.
12.   Analyzes records according to the Medical Staff Bylaws, The Joint Commission and DOH requirements, entering deficiencies into the Meditech system and attaching miscellaneous reports to the record.
13.   Batch preps records according to established guidelines, keeping like forms together, verifying patient name, account number and medical record number.
14.   Reviews medical records upon completion by the medical staff (as assigned) and updates ICR Routines in Meditech.
15.   Assures accuracy of patient information through verifying patient name, date of birth, medical record number, etc. 
16.   Assists with telephone coverage.  Directs departmental calls and requests for medical information.  Answers phone promptly and professionally within three rings, stating name and depar