Senior Executive Assistant

Department: Corporate

Employment Type: Permanent - Full Time

Location: Remote

Description

Senior Executive Assistant

Medneo is seeking a highly capable, experienced and trusted Senior Executive Assistant to provide comprehensive, high-level support to the CEO and CFO, while also acting as a key enabler for the wider Executive Leadership and Management Teams.

This is a Senior EA role requiring exceptional organisational ability, sound judgement, discretion and the confidence to operate effectively at executive and board level. The role supports multiple priorities simultaneously, works across a wide range of stakeholders, and plays a critical role in ensuring the smooth, professional and efficient running of executive and company-wide activity.

If you’re the kind of Executive Assistant who thrives at the centre of fast-moving leadership teams, who has operated confidently at CEO, CFO and Board level, and who enjoys being the calm, trusted force behind senior decision‑making, this role at medneo UK is for you.

What’s in it for you...

• Hybrid working, approx 1/2 day a week in London/Oxford (ideally you will be max 1 hour commute)
• Time to Recharge: 25 days holiday + bank holidays + up to 3 extra for long service
• Private Medical Insurance (Bupa) – includes pre-existing conditions
• Add-On Family Health Options and Life Assurance x5
• Dedicated Wellbeing Tools
• Career Growth: Paid CPD, structured development, internal promotions
• 24/7 GP Access + Mental Health First Aiders
• True Team Culture – You’re supported, heard, and never just a number
• Plus: Blue Light Card, gym discounts, cycle to work, cashback plans, Tastecard, Denplan, tech vouchers & more
• Discount for friends & family MRI scans in the London centre 
• Inclusive, values-led culture that celebrates you

Before we talk about the job, let’s talk about you…

You are an experienced Senior Executive Assistant who:

• Has advanced organisational skills with forensic attention to detail  
• Operates confidently at CEO and CFO level, with proven exposure to Boards, Chairs and senior external stakeholders 
• Brings demonstrable Board-level experience, including board papers, minute-taking, action tracking and follow-through 
• Is trusted with sensitive, confidential and commercially critical information 
• Naturally spins plates, juggles priorities and stays composed under pressure 
• Thinks three steps ahead, solving problems before they reach the executive agenda 
• Enjoys autonomy, accountability and being deeply trusted 
• Thrives in an SME environment where structure is evolving and you help build it 
• Delivers exceptional diary management across multiple senior stakeholders 
• Communicates with clarity, confidence and impact – written and verbal 
• Works comfortably across senior leaders, teams and external partners 
• Is highly proficient in Microsoft Office and modern collaboration tools
• Experience in healthcare, regulated environments, bids/tenders or corporate transactions is advantageous, but not essential.

What you’ll be doing…

As Senior Executive Assistant at medneo UK, you will be a critical enabler of the CEO, CFO and Executive Leadership Team. You will sit at the heart of the business, ensuring leaders are prepared, informed, organised and able to operate at their best.

Executive & Diary Management

• Own and manage complex, fast‑moving diaries for the CEO and CFO 
• Proactively identify clashes, dependencies and priority conflicts 
• Apply structure, colour‑coding and forward planning to enable effective decision‑making 
• Coordinate domestic and international travel, accommodation and itineraries 
• Manage and submit executive expenses accurately and on time

Executive Communications

• Act as a professional, trusted first point of contact internally and externally 
• Draft, coordinate and respond to correspondence on behalf of executives where appropriate 
• Enable clear, effective communication between the Executive Team and the wider organisation

Meetings, Governance & Secretariat

• Prepare, collate and distribute high‑quality briefing papers and meeting packs 
• Support Executive, Management, Board and key stakeholder meetings 
• Take accurate minutes and track actions, including sensitive discussions 
• Coordinate agendas, attendees, logistics, rooms and video conferencing

Executive