OPS Program Support Specialist - 31902430

Requisition No: 822643 

Agency: Division of Emergency Management

Working Title: OPS Program Support Specialist - 31902430

 Pay Plan: Temp

Position Number: 31902430 

Salary:  $25.00 - $30.00 hour 

Posting Closing Date: 02/22/2024 

Total Compensation Estimator Tool

Program Support Specialist - OPS

Bureau of Mitigation

State of Florida Division of Emergency Management

This position is located in Orlando, FL

 

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

 

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

 

Position Overview and Responsibilities:

This position as Program Support Specialist shall support the Hazard Mitigation Grant Program in the Bureau of Mitigation by reviewing and interpreting laws, rules, and regulations; providing program guidance, and composing standard operating procedures, job aids, and planning documents; mores specifically:  

 

• Research, preparation of outreach materials, report writing (i.e. research special hazard mitigation issues and provide written opinion), planning and evaluation, monitoring, conducting presentations/trainings, and performing a variety of technical activities for federally funded traditional/nontraditional mitigation projects in compliance with applicable federal and state laws, rules, and procedures. 
• Provide technical, fiscal, and management assistance to applicants applying for mitigation funds under the laws and rules prescribed by the Federal Emergency Management Agency, the Executive Office of the Governor, and other applicable authorities.
• Ensure that agreement rules and records are maintained and prepare required reports regarding the status of awarded grants.
• Convey information clearly in writing and orally, edit, and finalize letters.
• Attend meetings, trainings, and workshops related to the Hazard Mitigation Grant Program.
• Perform other related duties and travel as assigned to include disaster duties as a result of declared and non-declared disasters.

 

Specific Job Duties

• Assist the Programmatic Lead in administration of the Hazard Mitigation Grant Program under current and future disaster declarations.
• Assist the Programmatic Lead in quality control reviews and audits relating to grant and contract management.
• Assist in the review of financial documentation submitted to ensure technical correctness, numerical accuracy, and completeness.
• Assist in the development and management of Mitigation Program policies and procedures.
• Provide status reports on projects underway and oversee project timelines. 
• Prepare and maintain financial reports on program activities.
• Update the changes or variations of the Standard Operational Procedures for Mitigation Programs and Programmatic Unit.
• Maintain an automated logging system for tracking all grant/agreement payments and contracts with representatives.

 

Knowledge, Skills, and Abilities:

• Ability to review grant applications to ensure compliance with applicable federal requirements.
• Ability to provide technical assistance to state and