Administrative Assistant: Central Regional Office #01776

Title: Administrative Assistant: Central Regional Office #01776

State Role Title: Admin and Office Spec III

Hiring Range: $45,472.00 $70,937.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Central Regional Office

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Serves as the Administrative Staff Assistant to the Regional Administrator. Provides independent administrative support for the Regional Administrator ensuring that the recording, typing, distributing, scanning, and/or filing of correspondence is handled in an appropriate manner. Prepares various required quarterly/monthly/weekly reports are submitted in a timely manner. Serves as back-up to Executive Secretary Senior and Regional Administrator in handling correspondence and telephone calls.

Minimum Qualifications

Demonstrated proficiency in collecting data and prepare statistical reports. Demonstrated ability to prepare routine reports. Experience maintaining executive level/management calendar, coordinate, and function as lead Administrative Support position in the Regional Office. Recent experience using computer software to include all Microsoft Office applications with extensive knowledge of Word, Excel, PowerPoint, and Outlook. Recent demonstrated experience performing administrative duties to include verbal and oral communication, composing correspondence, taking minutes, comprehending written communications. Experience working with Department of Corrections (DOC) policies and procedures.

Additional Considerations

High school diploma or Equivalent.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-298-4730

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be c