Accounts Payable Assistant

Overview

Serves MHS affiliates by ensuring all vendor payments are processed in accordance with the contractual terms, included but not limited to the following activities: matching invoices to purchase/receiving documents, processing non-purchase order payments, maintenance of the vendor master file and any related activities.  Embodies the Memorial Health’s values of Safety, Integrity, Quality, and Stewardship that support our mission and vision.

Qualifications

Education:

·       High School Diploma or equivalent required.

Licensure/Certification/Registry:

·        

Experience:

·       Minimum of 5 years of experience in accounts payable, bookkeeping, or related clerical area required.

Other Knowledge/Skills/Abilities:

·       Detailed understanding of accounts payable and procurement software, including an invoice imaging software.

·       Strong attention to detail.

·       Ability to accurately complete assigned responsibilities and meet required weekly productivity levels.

·       Strong communication skills; must communicate with other departments throughout the organization as well as vendor representatives, using verbal and written communication skills.

·       Strong organizational skills; ability to set daily priorities to meet daily and weekly deadlines.

·       Displays positive attitude to all customers and co-workers.

Responsibilities

Open physical accounts payable mail so paper invoices and vendor statements can be prepared for processing.

 

Scan/import invoice images into our invoice imaging software. Verify and validate that all key data fields are correct when the images are indexed.

 

Match and process invoices for payment from any of our MHS affiliates. Verify approval of all disbursements and other invoices processed as required by MHS Payment Authorization Levels.

 

Responsible to manage electronic data interchange (EDI) payment reports to enable review and processing of all EDI invoices (electronic invoices)

 

Able to query and execute a variety of different reports and informational screens in our ERP software, which is where Purchasing and Accounts Payable is processed.

 

Responsible for vendor record maintenance or payment processing in the ERP software to ensure vendor payments are made timely and accurately.

 

Assist to resolve issues with invoices, vendor set-up, payment status or other payable related inquiries.

 

Embodies the Memorial Health’s values of Safety, Integrity, Quality, and Stewardship that support our mission and vision.

 

• SAFETY: We put safety first. We speak up and take action to create and environment of zero harm. We build an inclusive culture where everyone can fully engage.

 

• INTEGRITY: We are accountable for our attitudes, actions and health. We honor diverse abilities, beliefs and identities. We respect others by being honest and showing compassion.

 

• QUALITY: We listen to learn and partner for success. We seek continuous improvement while advancing our knowledge. We delivery evidence-based care to achieve excellent outcomes.

 

• STEWARDSHIP: We use resources wisely. We are responsible for delivering equitable care. We work together to coordinate care.

 

Excellent Customer Service Skills

 

Organize daily and weekly responsibilities to attain weekly unit goals.

 

 

 

 

 

 

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job.  Incumbents may be requested to perform tasks other than those specifically presented in this description.