Executive Assistant to the Vice President for Business and Financial Affairs, and Associate Vice President for SDSU Mission Valley Development (Confidential Administrative Support II)

Join Our Team as the Executive Assistant to the Vice President for Business and Financial Affairs, and Associate Vice President for SDSU Mission Valley Development!

Are you an organized and proactive professional who excels in administrative support and team leadership? We have an exciting opportunity for you!

San Diego State University (SDSU) offers a unique and exciting opportunity to play a key role at the executive level of a dynamic and innovative institution. As a rising R1 Doctoral University and proud Hispanic-Serving Institution, SDSU leads in educational innovation, equity, and global engagement, making this an exciting time to join its diverse and talented workforce as the university experiences record enrollment, athletic conference realignment, and the development of SDSU Mission Valley.

As an employee in the Division of Business and Financial Affairs, you will be in the business of serving SDSU, helping to support a division that oversees business operations, budget and finance, housing, human resources, planning and development, and much more.

As the Executive Assistant, you will provide direct support to the Vice President for Business and Financial Affairs, and Associate Vice President of SDSU Mission Valley, acting as a key representative and liaison within and outside the campus community. Your role will be essential in ensuring smooth operations and effective communication. 

If you are looking for a rewarding career with competitive benefits and personal growth, and the chance to make a meaningful impact, now is the time to join SDSU.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the Vice President and Associate Vice President, managing complex meeting and travel schedules, and maintaining budgets and expenses. Respond to requests for information, support requests for proposals, and produce agendas and minutes for various committees.
• Project Management: Assist the Vice President and Associate Vice President with special projects.
• Team Management: Supervise and manage office administrative support staff, ensuring efficient day-to-day operations and appropriate office coverage.
• Liaison Duties: Serve as the primary liaison with the Office of the President and other divisions, facilitating seamless communication and collaboration.
• Coordination: Assist in coordinating special events such as the division-wide meeting, holiday event, retirement celebrations, Explore open house, and Housing Move-in Day.

Why Join Us?

• Impactful Role: Play a vital part in supporting the leadership team and contributing to the success of SDSU.
• Leadership Opportunities: Lead and mentor a dedicated team of administrative professionals.
• Dynamic Environment: Be part of a vibrant campus community with diverse and engaging responsibilities.
• Professional Growth: Develop your skills in executive support, team management, and strategic coordination.

If you are ready to take on a challenging and rewarding role, apply now to join our team at SDSU’s Division of Business and Financial Affairs!

Position Information

• This is a full-time, permanent/probationary role, offering comprehensive benefits.
• Position is designated exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The Office of the Vice President oversees the Division of Business and Financial Affairs. It is responsible for managing the financial, human, building, and ground resources of San Diego State University and for providing support services to the campus community. Additionally, the Vice President oversees certain aspects of SDSU Mission Valley, KPBS, Athletics and Aztec Shops.   The division is comprised of a large and diverse portfolio of functions:   

• Audit
• Budget and Finance
• Center for Prevention of Harassment and Discrimination
• Environmental Health, Safety & Risk Programs
• Facilities Services
• Human Resources
• Logistical Services
• Office of Energy and Sustainability
• Office of Housing Administration
• Parking and Transportation Services
• Planning, Design, and Construction
• Procure to Pay
• Project Management