Admin Assistant I

Position Summary

Acuren is seeking an Administrative Assistant for operations in Cincinnati, OH. 

Responsibilities

Administrative and program support to the office and/or program area

• Overseeing the scheduling of meetings, receiving and processing of mail and faxes to ensure items go to the correct party,
• Preparing, proofreading and editing correspondence (forms, letters, spreadsheets, presentations, etc.).
• Providing information and interpretation of administrative processes and procedures such as travel and expenses, pay and benefits, training, etc. to support staff.
• Coordinating purchase of office supplies, courier services, office equipment repair and maintenance, telephone issues and facility related needs.
• Coordinating all facility management issues (building access, electrical and mechanical, office renovations, furniture moves, etc.

 

Providing and coordinating support to program areas that may include:

• Assist with implementing effective office practices and processes and ensuring ongoing effectiveness of same.
• Scheduling, tracking and uploading training documentation
• Ensuring accurate data input into various program specific databases (e.g.: onboarding, training, etc.).
• Responding to customer and employee enquiries related to claims, invoices, purchase orders and office maintenance and processes.

 

Accounting Support

• Analyzing DTR information for accuracy prior to generating invoices;
• Receiving and ensuring legal review of purchase orders and/or work order acknowledgements, and ensuring sign off by client;
• Assisting Finance Administrators with AR Collection issues and/or processing of requisitions and AP invoices;
• Entering and reviewing weekly time reports and expenses into system.

Requirements

KNOWLEDGE, SKILLS & ABILITIES:

The position requires sound knowledge and understanding in the following areas:

• Sound working knowledge of the overall business of the company and the impact of the program specialty on supporting those business objectives
• In depth working knowledge of company software applications and related office systems (e.g.: Microsoft Office, SQL, Concur, MAS500, CMD, Quickbase, E-Requester, etc.)
• Thorough understanding of collective agreement terms and conditions

The position requires the following skills and abilities:

• Highly developed interpersonal and communication skills
• Well-developed problem solving skills to solve a range of common and unusual work problems which may require the development of innovative and creative solutions
• Ability to organize, prioritize and coordinate multiple assignments/tasks within a team in a timely and effective manner

 

EDUCATION:

• This position requires a secondary school diploma with a minimum of three (3) years of related administrative experience.
• Related post-secondary training would be considered as asset.

MUST BE ABLE TO PASS DRUG/ALCOHOL AND BACKGROUND SCREENS.

Benefits

• Competitive Salary
• Medical, dental, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Travel may be required.

PHYSICAL JOB REQUIREMENTS & DEMANDS:

• Sitting for extended periods of time

Company Overview

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

 

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

 

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing