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What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for analyzing financial information and preparing financial reports to determine or maintain record of assets, liabilities, tax liability, or other financial activities for the payroll department. Oversees reconciliation and accuracy of payroll accounts. Prepares various accounting reports, schedules, and records to settle direct deposit and issue checks for employees.

What a day of a Payroll Accountant looks like:

• Reconciles payroll and insurance general ledger (GL) accounts annually both fiscal and calendar year end, to include balancing all assigned fund accounts. Oversees the payroll department month end process. Reconciles payroll and insurance GL accounts.

• Enters payroll accounting adjustments to correct work tags for various departments. Creates journal entries for corrections and for employee reclassifications for grant purposes.

• Completes settlement of all on-cycle and off cycle payrolls and print checks. Reviews, cancels, and completes all benefit retro transactions for each payroll.

• Pays 941 employer taxes after every on-cycle and off-cycle payroll and processes 1042 taxes.

• Creates and enters ad hoc bank transaction for all tax and Florida Legislature State Disbursement Unit (FLSDU) payments. Creates and updates ad hoc bank transaction templates for FLSDU, Electronic Process for Automated Remittance Services (EPARS), and Florida Retirement System (FRS) payments.

• Analyzes the tax filing periodic report and ensures accuracy of Electronic Federal Tax Payment System (EFTPS) payments.

• Creates and maintains ad hoc spreadsheets for insurance and payroll vendor payments.

• Liaison among departments, functions or groups, within and outside the College. Communicates information through various methods to appropriate personnel and others.

• Coordinates the activities of one or more staff. Monitors and evaluates the performance of your employees.

• Works closely with the Finance Systems Administrator to validate and correct payroll related spend category and posting rules.

• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

• Bachelor’s degree in Accounting, Business Administration, Management or related field of study

• Four years of related experience

Knowledge of:

• Payroll accounting practices

• Workday or similar ERP system

• Microsoft Office Professional or similar application

Skilled in:                

• Research and data analysis to arrive at valid conclusions, recommendations and plans of action

• Performing with a high degree of accuracy

• Attention to detail while maintaining effective time and task management

Ability to:

• Accurately reconcile payroll accounts

• Collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

Preferred, but not a must:

Licenses, Registration, Certifications, or Special Requirements:

• Certified Public Accountant

Work Environment and Physical Demand:

• Reach and grasp objects

• Use of video display terminal

• Use of manual dexterity and fine motor skills

• Communicate information orally and in writing

• Receive and understand information through oral and written communication

• Proofread and check documents for accuracy

• Work a fluctuating work schedule