Director, PSC Contracts, Budgets, & Strategic Outsourcing

SUMMARY/JOB PURPOSE:

The Director is responsible in leading the PSC Sourcing team to ensure we optimize PSC spend, maximize relationships, minimize risk, and enable business objectives.  The Director serves a pivotal leadership role to form strong partnerships with business leaders and to provide team guidance and operational oversight to develop and maintain category sourcing strategies which leverage the company’s growing purchasing power to drive greater efficiencies, economies of scale, and strategic relationships as we seek to become a global, multi-product oncology company.  

Categories are established based on consolidation of like-services and areas of spend spanning Exelixis enterprise from Chemical Manufacturing Controls (CMC), Clinical Supply, and Biologics.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support Upper Management to ensure Exelixis’ company, Exelixis Business Owners’ projects, and PSC’s department goals and objectives can be successfully achieved year-over-year with strategic, preferred, and transactional vendors through implementation of comprehensive, sustainable, diversified, and de-risked outsourcing strategies, tactics, and operations.
• Lead team of direct reports, distribute project assignments based on expertise and bandwidth, and oversee project results.
• Support Upper Management in providing strategic leadership and operational oversight of assigned Categories daily operations, activities, and deliverables, including but not limited to:
• Category strategy development, market intelligence research; vendor evaluation (RFIs and RFPs) and selection process, including facilitation of vendor capability presentations, software demonstrations, bid defense meetings, and vendor award notifications;
• Vendor negotiation and contracting process, including scopes of work, budgets, payment schedules and out-of-scope management; PO initiation, revision (increases, decreases), and close-out; contract and budget lifecycle support for change order management and oversight;
• Train vendor on invoice submission expectations and support query resolution as needed;
• Vendor financial reconciliation and contract close-out;
• Collaboration with the business to support appropriate vendor partnership model or vendor governance, including to help enforce contract terms & conditions, support relationship management to grow and consolidate services, issue escalation or continuous improvements with budget and contracting impact perspective;
• Negotiate vendor rate cards, volume discounts, bundled discounts, performance-based financial bonuses/penalties, cost-saving measures, and cost-avoidance measures;
• Collaborate with Financial Planning & Analysis to support internal monthly vendor financial accruals, internal quarterly vendor financial forecasts, and internal quarterly vendor financial reporting.
• Ensure the team provides business units guidance, expertise, and support throughout the lifecycle of working with an external vendor.
• PSC Sourcing team is responsible for developing a clear understanding, analyzing, and reporting of vendor spend + implementing spends management approaches into sourcing, contract development and procure-to-pay processes.  Collaborate with PSC leadership, Financial Planning & Analysis (FP&A) and SS&P Procurement Analytics team to develop framework for analytics, reporting and spend visibility.
• To optimize spend, minimize risk & enable business objectives, PSC Sourcing team is responsible to help maximize vendor relationships.
• Contribute to key Vendor Partner Relationships (Vendor governance and business reviews), in alignment to agreed-upon approach with the business to build, maintain, and grow business relationships with current and prospective vendors through honesty, integrity, and trust.
• Represent PSC Sourcing via attendance and engagement at joint Exelixis/Vendor governance meetings, as required.
• Collaborate with business and vendor partnership leaders as appropriate to triage, resolve, and/or escalate vendor relationship, performance, quality, and/or other issues received from PSC Sourcing Managers, Exelixis Business Owners, and/or vendors.
• Support development and operationalization of PSC Sourcing role and responsibilities in the Legal Contract Lifecycle Management (CLM) system and end-to-end workflow to take on low-risk contract negotiation and execution. 
• Work with Sourcing team to ensure PSC -facilitated contracts are clearly written, correctly formatted, sufficiently detailed, accurate, precise, complete, high-quality, timely, de-risked for Exelixis, fair and reasonable for Exelixis and Vendors, and consistent with PSC-approved standards.
• Support and Lead when directed key initiatives as needed.
• Other duties and responsibili