LEGAL ADMINISTRATIVE ASSISTANT

Agency: Department of Central Management Services
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Closing Date/Time: 01/20/2025
Salary: $5834-$7084 monthly anticipated
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: CF028

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

 

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

Posting ID #44045

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

POSITION SUMMARY

The Department of Central Management Services (CMS) Legal Services is looking for an experienced, organized, and self-motivated person to fill the position of Legal Administrative Assistant. The ideal candidate will have extensive experience in using technical tools to keep a mid-sized legal office organized, create systems to retrieve documents and sort research and administrative materials quickly, and access internal and external portals to file and/or retrieve documents. The CMS Office of Legal Counsel provides proactive, timely, practical, and innovative legal solutions to CMS and other state agencies who are our clients. CMS Legal Services operates like a mid-sized law firm with a managing partner (General Counsel) and several attorneys, each specializing in their own area of law. Areas of specialty include Personnel, Benefits, Labor Relations, Property Management, and Commercial Real Estate, Procurement, Litigation and Risk Management, and Financial and Administrative Service. This position will help ensure matters are filed timely, backend functions such as timekeeping and travel documentation is appropriately filed and provide research and support for the paralegal. This position will be responsible for assisting in the preparation of quarterly and annual EEO/AA reports and in the preparation, development, and execution of the agency EEO/AA plan. We invite all individuals interested to apply for the position of Legal Administrative Assistant and join the CMS Legal Services team.

POSITION ESSENTIAL FUNCTIONS

• Under general direction, serves as a staff assistant to the General Counsel and Deputy General Counsels of the Legal Services Office.
• Serves as liaison between the General Counsel's office and other CMS Bureaus/Deputy Directors regarding potential legal issues, programs, and responsibilities.
• Performs administrative duties in the planning, development, and execution of office operations and policies that impact Legal Services procedures and regulations.
• Serves as timekeeper for Legal staff.
• Tracks matters that require attention and approval of the General Counsel including contracts issued pursuant to procurement processes, litigation, personnel, or other legal matters.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.