Senior Subaward Specialist - ($2,000 Sign-On Bonus Available)

Title: Senior Subaward Specialist - ($2,000 Sign-On Bonus Available)  

Location: Midtown  

Org Unit: Contracts 

Work Days: Monday-Friday 

Exemption Status: Exempt

Salary Range: $81,800.00 - $100,600.00 

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices 

Position Summary

Responsible for negotiating and issuing incoming Subawards, preparing modifications to existing Subaward agreements, as well as the administration of outgoing Subawards for an assigned portfolio of Weill Cornell Medicine departments on behalf of the Office of Sponsored Research Administration (OSRA).The incumbent will work directly with investigators, grant and department administrators, external collaborators, and OSRA Pre-/Post-Award Staff to manage, develop and execute Subawards as well as to assist with the post-award activities related to Subawards.

Job Responsibilities

• Creates records and maintain entries into the Federal Subaward Reporting System (FSRS) to ensure WCMC's compliance with the Federal Funding Accountability and Transparency Act (FFATA).
• Develops the Subaward agreement prior to returning feedback to the Prime Institution or submitting a first draft to the subawardee institution.
• Ensures subrecipient monitoring as required by Circular A-133 is adhered to. Utilizes current systems, reports and tools to facilitate the subrecipient monitoring process.
• Escalates areas of non-compliance by working with the Director, Sr. Pre-Award Manager, Pre-Award Specialist and key contacts at the Subaward institution to seek remedy.
• Maintains office database to ensure that subaward proposal and award data entry is complete and accurate and to ensure that the electronic file represents all transactions handled prior to, during, and at the conclusion of negotiations.
• Post-award responsibilities include the review and/or drafting of modifications to subaward agreements and initiating purchase order commitments in SAP system to encumber funds against grants.
• Reviews budgetary information and other compliance related matters regarding the Subaward and provides counsel and feedback as needed to the department to rectify any omissions or errors.
• Reviews final Subaward documents prior to releasing fully executed agreements for accounts to be established or for commitments to be encumbered on Prime award.
• Works with Risk Management and other external offices to perform risk assessments when necessary. Obtains audit reports from the Subawardees at the time of executing the new/modifications of the Subawards.
• Conducts and coordinates risk analysis on potential sub-recipients to determine if the sub-recipient can administer an award in compliance with the sponsor requirements.  Determines necessity for a pre-award audit and/or a pre-award accounting survey.

Education

• Bachelor's Degree in related field

Experience

Two years of related experience in research administration, preferably in an academic setting with a working knowledge of OMB circulars A-21 and A-133 with a familiarity of the Federal Acquisition Regulations. A basic knowledge and familiarity with subcontracting principles and procedures. Experience negotiating research grant and contract clauses suitable for a university.

Knowledge, Skills and Abilities

• Strong customer service orientation; excellent organizational skills; proficiency in verbal and written communication skills; ability to reconcile differing viewpoints to ensure organizational goals are met.
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Ability to set priorities to accomplish goals; ability to exercise sound judgement and to coordinate the complexities of grant/subaward administration.
• Demonstrated strong customer service orientation.
• Demonstrated organizational skills and ability to pay close attention to detail.
• Demonstrated computer proficiency including advanced Excel skills - complex formulas and pivot tables; PowerPoint; Word; and Access.
• Ability to meet multiple deadlines and handle multiple priorities.
• Demonstrated knowledge of subawards under Federal Assistance Awards.
• Demonstrated ability to multi-task and prioritize in a fast-paced environment.

Licenses and Certifications

Working Conditions/Physical Demands

 

 

 

 

 

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weil