Executive Assistant - Contract

It's exciting to work for a company that makes the world measurably better.

We're committed to bringing safety, quality, and customer focus to the business of advanced ceramics manufacturing.

Job Title

Executive Assistant - Contract

As the EA, you will be responsible for providing professional administrative support to C-Level executives, coordinates complex schedules, manages priority projects, and will serve as a key point of contact between leadership and internal/external stakeholders.

Role & Responsibilities:

• Manage and coordinate calendars for multiple managers or directors, prioritizing appointments and resolving scheduling conflicts.
• Support cross-department initiatives by tracking deliverables and facilitating communication.
• Arrange domestic and international travel, including flights, accommodations, itineraries, and meeting logistics.
• Oversee travel bookings and expense processing for assigned managers.
• Prepare, edit, and proofread correspondence, reports, and presentations, ensuring accuracy, formatting consistency, and brand compliance.
• Coordinate and support department projects, including scheduling, task tracking, and reporting progress to management.
• Serve as liaison between department leadership and other teams to ensure deadlines are met and communication flows effectively.
• Maintain department records, files, and databases; recommend process improvements to increase efficiency.
• Order and maintain office and breakroom supplies; manage vendor relationships for routine services.
• Manage department supply orders, including snacks, beverages, and office materials.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate logistics for meetings, conferences, and special events, including catering and AV setup.
• Welcome visitors, screen phone calls, and handle inquiries requiring detailed knowledge of department operations.
• Support onboarding of new team members by coordinating workspace setup, technology access, and orientation schedules.
• Ensure confidentiality in handling sensitive information.
• Perform other duties and special assignments as requested by leadership.

Job Requirements:

Education & Experience:

• High school diploma or GED required; Associate’s degree or equivalent preferred.
• Minimum four (4) years of administrative experience, with at least two (2) years supporting managers or directors.

Functional/Technical Knowledge, Skills & Abilities:

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and exercise sound judgment within established guidelines.
• Strong attention to detail with the ability to meet tight deadlines.
• Experience with purchasing and vendor coordination preferred.

Additional Details Specific to Role:

• Length of Contract: Approximate 4-months with potential to convert to full-time employment
• Location: Golden, CO (On-Site)

CoorsTek in the News:

• Future HQ/Downtown Golden Development Project: Home-Clayworks
• CoorsTek Launches Advanced Manufacturing Academy in Colorado: Article

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