Program Coordinator - Education & Vocation - Bread & Roses Training Kitchen

Company Description

Background

Since 1976, St. Joseph Center has been meeting the needs of low-income and homeless individuals and families in Venice, Santa Monica, Mar Vista, and surrounding communities.  The Center is a 501(c)(3) nonprofit community organization that assists people without regard for religious affiliation or lack thereof through comprehensive case management and integrated social service programs.  The Center enjoys broad-based community support as well as a sponsored relationship with its founders, the Sisters of St. Joseph of Carondelet.  St. Joseph Center serves approximately 6,000 individuals annually.

Brief Description of Principal Activities

Multifaceted intervention, prevention, and education services are carried out at four sites on the Westside of Los Angeles.  St. Joseph Center’s integrated programs provide clients with concentrated and coordinated access to services according to the nature of their needs.

Job Description

Job Summary

The Coordinator supports and coordinates day-to-day operations of Bread & Roses Food Services including the Bread & Roses Training Kitchen, Bread & Roses Catering and Bread & Roses Café. The coordinator provides administrative and operational support to ensure excellent service and optimal program delivery. The coordinator reports to the B&R Training Kitchen Program Manager and supports Food Services Program Managers with program administration.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Program Coordinator’s key areas of responsibility include: 

Administration:

• Support B&R Training Kitchen Program Manager with duties associated with scheduling, organizing, operating classes, guest chefs, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. 
• Support administrative functions for Bread & Roses Café program. Create documentation, reports, forms to streamline admin for program. Ensure documentation of daily meal service data.
• Act as coordinator and administrator for Bread & Roses Catering. Support admin catering functions – invoicing, quotes, communication with catering clients.
• Ensure the cleanliness and upkeep of kitchen, storage areas, and fridges. Coordinate periodic deep cleaning of the kitchen and storage areas.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, reports, brochures, etc. 
• Work with the Chef’s to track, monitor and re-order inventory of food, kitchen supplies and equipment. Plan, order and submit timely purchase requests of kitchen staples to procurement staff.
• Support preparations for food services including procuring food, supplies, materials and equipment for classes. Work within budget, keeping track of food costs, achieving financial target goals as it relates to the kitchen.
• Assists in maintenance and oversight of course and student attendance documentation, academic materials, records on student population, and follow up with students with failed or incomplete assignments.
• Ensures that internal and external catering events are coordinated efficiently and effectively and to the highest standard of excellence.
• Coordinate graduates for catering projects. Maintain a roster of graduates available to work on catering projects.

B&R Training Kitchen: Recruitment, Outreach, Assessments:

• Along with Program Managers, proactively identifies partner agencies, especially those serving low-income individuals and families; establish and maintain positive working relationships with those agencies to recruit participants. 
• Assists Program Manager in conducting information sessions and vocational student interviews. Supports administration of recruitment process for Vocational Training Kitchen.
• Maintain relationships with local vendors & restaurant managers to pursue food donations, employment and internship opportunities  for students and graduates.
• Plan and facilitate social activities within the community and the program.
• Work with Program Manager to complete comprehensive vocational assessments, utilizing aptitude, interest and other assessment tools.
• Assist with client and student surveys, collating results and creating survey reports.

B&R Training Kitchen: Externships, Training:

• Assists Program Instructor in assessing student skills, and places students in appropriate externship locations. Documents skill set for each student and keeps record of student performance.
• Participates in the selection process of students t