Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at compliance@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

CTST | Cotton Research Station

Department's Website:

Summary of Job Duties:

The Administrative Specialist III is responsible for coordinating office activities as well as researching and preparing special reports. This position is the Director of First Impressions: greet visitors, community stakeholders, and event attendees; answer station phone and manage messages for staff; and Event Coordinator for Felton Auditorium: schedule events, setup and take down of room. This position is the timekeeper for all CTST employees in Workday. They will receive on invoices currently paid on blanket POs in Workday; check, process, and distribute postal mail daily; complete monthly fleet vehicle reports and report maintenance as performed; scan and store PCard receipts for CTST staff to shared BOX folder with Regional Accountant; and assist with monthly invoice payment reconciliation from Workday reports. The position maintains weather data both manually and digitally daily, communicating the weather data with stakeholders monthly. This person will maintain office and other supply inventories: ordering as needed, They will be expected to perform limited HR work to assist Regional Accountant. Other duties as assigned by resident director and regional accountant.

Qualifications:

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus two years of experience in a specialized or a related field applicable to work performed.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Joe McAlee, Resident Director, jmcalee@uada.edu

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