Administrative Coordinator II - Columbia (REPOST)

Posting number: 190561

Department: Department of Employment and Workforce

Division: CCWD

Job classification: Administrative Coordinator II

Posting type: Open

Categories: Administration, Administrative Assistant, Office and Administrative Support

Summary

About Us

Business is booming in South Carolina! Are you ready to be a part of developing and connecting the next generation of workers in this state? Year after year, experts pick our state as one of the best in the country for doing business. Just last year, South Carolina announced more than 8,000 new jobs and $9.12 billion in capital investment. Entrepreneurs are flocking to cities like Greenville, Charleston, Columbia, and Rock Hill to start and grow their businesses. And our hospitality industry is primed to take off as travelers from around the world continue to discover the beauty and accessibility of South Carolina’s mountains and coast.

Here at the South Carolina Department of Employment and Workforce (DEW), we are laser-focused on connecting every jobseeker who comes through our doors with their next great career opportunity!  Are you looking for a meaningful position at an agency brimming with optimism and camaraderie that also offers job security, affordable health insurance, great retirement benefits, and work-life balance? If so, continue reading to discover your chance to make a difference at DEW!

OSWD About Us

The Office of Statewide Workforce Development (OSWD) drives high-impact initiatives that connect talent with opportunity across the state in coordination with all the partners of the Coordinating Council for Workforce Development (CCWD).

Key Skills:
Executive Presence
High-Stakes Communication
End-to-End Event Coordination
Project Management
Research & Data Analysis
Complex Calendar Management
Meeting Logistics
Travel Coordination
Office Management

Job Description

Are you a sharp, proactive, and deeply organized professional ready to operate at the center of statewide workforce strategy? Are you an organized and proactive professional ready to support executive leadership and drive impactful initiatives? If you possess flawless executive presence, sharp problem-solving instincts, and the ability to turn chaotic schedules into organized success, we want you on our team. 

The Office of Statewide Workforce Development (OSWD) is seeking an Administrative Coordinator to serve as a critical partner to the OSWD Director, staff, and the SC Coordinating Council for Workforce Development (CCWD). This is not just a support role—you will be the operational backbone of our executive team, managing a diverse portfolio of projects, leading high-profile event logistics, and ensuring seamless communication across council leadership.

This role assists by coordinating the portfolio of projects and initiatives identified by the CCWD, as well as communicates, coordinates, and facilitates projects and information directly for and on behalf of the OSWD director and staff. An ideal candidate will have initiative; ability to adapt, analyze and solve problems; excellent customer service skills; exercise good judgment; and collaborate effectively with others. Activities include creating reports and presentations; conducting research; coordinating meetings and related logistics; preparing and drafting office correspondence, to include meeting minutes; maintenance of staff calendars; travel coordination and reimbursement; office supply purchasing; and tracking of correspondence and assignments. Demonstrate a high level of attention to detail, strong organizational skills, and excellent communication skills.

Key Responsibilities

Administrative Support 

• Maintain appointment calendar, coordinate meetings, and prepare and distribute meeting materials.
• Prepare internal and external written communications; transcribe, edit, and assign deadlines for a variety of written materials including but not limited to executive summaries, letters, briefing materials, and communications.
• Provide logistical support for daily activities.

Office Management

• First point of contact for inquiries on policies, procedures, or CCWD-related matters.
• Review incoming correspondence and respond appropriately.
• Arrange in-state and out-of-state travel.
• Maintain leave calendar, office supplies, equipment, and furniture needs.
• Attend and participate in professional development and tra