Administrative Specialist (Senior)

Job Description:

• This position supports the Front Office Personnel at Naval Sea Systems Command (NAVSEA), SEA 03.

Duties and responsibilities include:

• Schedule meetings and manage calendars, arrange travel and lodging via the Defense Travel System (DTS) and ensure proper security protocols are followed.
• Plan events for the Front Office Officials as directed.
• Create and manage phone rosters, organization charts, and other media that helps identify and contact personnel.
• Prepare the Front Office Officials for meetings by creating organized read-ahead binders with relevant information for awareness and decision-making, as appropriate.
• Manage timeliness, accuracy, and maintenance of published content.
• Coordinate, perform, and manage a variety of office management tasks and activities to include postal, official mail, and a variety of other services and duties.
• Perform clerical, security and general administrative duties, including typing and filing.
• Manage processes and activities to support organizational communications, including correspondence preparation, distribution, suspense tracking, workflow management, electronic mail management, content management, and other related duties.
• Ensure accuracy of information in personnel and manpower database systems

• Perform research, interview personnel, and prepare analytical historical publications; assemble and maintain historical document repositories for reference and research.

Required Skills and Experiences:

• A minimum of five years working experience providing Flag Officer/Executive administrative support within the federal government or military environments.
• Excellent oral and written communication skills. Strong Customer Service skills.
• Working knowledge of DTS to submit travel orders.
• Ability to work under direction and independently, be self-motivated, and result oriented.
• Ability to multi-task and organize work and schedules to adjust to multiple and evolving priorities.
• Detail-oriented and exhibit creative problem-solving skills.
• Skill with MS Office applications (Word, Excel, PowerPoint, SharePoint, Teams, etc.)
• Serve as a team player and able to work with military personnel, government civilians, contractors, and administrative teams.
• Must be a U.S. citizen.
• A secret security clearance

Degree Requirements:

• Bachelor’s Degree in related field.
• Professional experience that exceeds the minimum required may be considered as the equivalent of the degree requirement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sex orientation, gender identity, national origin, disability, or status as a protected veteran.

ORBIS offers an excellent benefits package and a competitive salary in a professional atmosphere.