Executive Office Administrator

Executive Office Administrator

Company:

The Boeing Company

The Boeing Company is currently seeking an Executive Office Administrator (Level D) to support the Chief Aerospace Office (CASO), primarily for the Vice President (VP) of Enterprise Safety & Mission Assurance (ES&MA), as well as other CASO executives, located in Everett, Washington.

CASO has dynamic, multi-disciplinary teams responsible for ensuring safe, secure, high-quality, compliant products and services across the Enterprise, as well as advancing an enduring, and continuously improving global aerospace safety system. As part of CASO, ES&MA leads a consistent approach to safety and mission assurance, including incident and accident investigations.

The ideal candidate has experience supporting vice presidents, will be proactive, demonstrate robust attention to detail, and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new concepts, possess a high degree of professionalism, and be unflappable in high-pressure, fast-paced environments. Key to the success in this role will be the ability to support and leverage other CASO Executive Office Administrators (EOA) as well as the network of other EOAs across Boeing, working with them to deconflict priorities and schedules rapidly.

Primary responsibilities:

• Performs the following tasks for Vice Presidents and above: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences.
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for senior executive level internal and external events.
• Provides guidance to less experienced employees.
• Works under minimal supervision.

Basic Qualifications (Required Skills and Experience):

• 7+ years of related work experience or an equivalent combination of education and experience
• 3+ years of experience with Microsoft Office Suite including Word, Excel, PowerPoint, and SharePoint
• 5+ years of experience with Microsoft Outlook (GRP Calendars, Distribution Lists, conference room booking), Travel and Expense systems
• 5+ years of experience managing schedules
• 5+ years of experience arranging business travel, generating expense reports and reconciling corporate credit card charges
• 5+ years of experience providing administrative support to multiple customers such as vice presidents, directors, and managers
• Effective written and verbal communication across diverse audiences
• High attention to detail, self-starter, results driven
• Experience using Concur expense management system

Preferred Qualifications (Desired Skills and Experience):

• A Bachelor’s degree or equivalent
• Experience working with executive level leaders and coordinating across multiple organizations
• Skill and ability to collect, assess, organize, synthesize, and analyze data; summarize findings and develop conclusions and recommendations
• Strong relationship building skills; ability and flexibility to work with different leadership styles

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, enga