Executive Administrative Assistant (Hybrid)

Why NWHSU?

When you join NWHSU you're not simply doing a job, you're making a difference. You'll see passion for our mission, our work, and our future growth opportunities all around you. Culture is extremely important to us. We're a small enough organization that you'll get to know everyone, have a voice, make an impact, and feel the enthusiasm of everyone you work with. Yet we're large enough to offer exceptional benefits including a university contribution to our 403(b), generous PTO and a flexible environment. It's all part of our person-centered philosophy- and it's an ideal blend and a superb organization to expand your career.

What can you expect?

The person-centered approach we take to healthcare education and practice extends to our NWHSU team. That means:

• Every role and individual contributes to our success. No matter what department you work in, you'll see passion for our work and respect for one another.
• Belonging is important to us - we all bring different backgrounds, perspectives, and value to the organization. And that makes us stronger.
• We're committed and engaged. You'll see that in every meeting, every discussion and everything we do. It shows and we're proud of it.
• We don't simply say we have a team environment - we live it. Your ideas and suggestions matter. We listen to one another and when something makes sense, we do it.
• We've still got that entrepreneurial spirit, even though we've been around for 80+ years. And we like that.
• We build in flexibility in roles whenever we can. We work in a hybrid environment. Each manager works with their team members to ensure there is a healthy work-life balance.
• Your personal and professional work opportunities are important to us - we provide these benefits so you can continue to excel in your career.

Our goal? Preparing the next generation of healthcare professionals to deliver and advance healthcare.

Position Information: 

NWHSU is seeking a highly organized Executive Administrative Assistant to be a trusted partner to key university leaders in our Academic Affairs department. This is more than just a support role - it's an opportunity to be at the heart of academic leadership, helping shape and streamline initiatives that drive the university's mission forward.

In this role, you'll manage complex schedules, lead the coordination of key academic projects and initiatives, and ensure timely, effective communication across departments. You'll bring order to fast-moving workstreams, maintain records, and serve as a dependable point of contact and continuity in a dynamic academic environment.

If you thrive in a role where precision, discretion, and proactive problem-solving are valued - and where your contributions directly support student success and institutional growth - we invite you to apply.

Work Location: Bloomington, MN with flexibility to work 1-2 days per week remotely; must live local and be able to come to campus as needed.

Duties:

• Maintain knowledge of academic programs, operational structures, and department priorities, commitments, and responsibilities.
• Coordinate and complete university regulatory processes such as annual registrations for MN Office of Higher Education and NC-SARA.
• Coordinate, collaborate, and deliver the university catalog and addenda.
• Coordinate, support, and implement key academic processes such as faculty load credit assignments and reporting and adjunct contracting.
• Support key programmatic performance reviews such as academic dashboards and financial reporting.
• Coordinate and contribute to federal and accreditor mandated processes such as but not limited to professional licensure disclosures and consumer information.
• Support key growth, expansion, and refinement initiatives for the academic and policy portfolios. 
• Process invoices, purchase orders, and expense reports, while monitoring and maintaining accurate record of expenses
• Manages calendars and plan schedules for meetings and handle requests with discretion.
• Prepares or composes presentation materials. Proof and edit documents as needed.
• Administer meetings through agenda-setting, taking minutes, and distributing materials for various university committees
• Manages departmental documents
• Coordinate academic projects and w