Contracts & Administration Assistant

 

Together, we own our company, our future, and our shared success.

 

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.  

 

Company : Diode Ventures, LLC.  

Req Id : 104397 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Visa Sponsorship Available: No 

Why Black and Veatch

Recognized by Glassdoor as a 2023 Top 100 place to work, Black & Veatch allows you to lend your talent and perspective to humanity’s biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. Our hybrid environment allows you to balance your work and personal life. 

 

At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use. 

The Opportunity

Diode Ventures, a subsidiary of Black and Veatch, is currently seeking a Contracts & Administration Assistant. The ideal candidate will have a strong legal background and experience in understanding project-related contracts, organizing project specifics, electronic filing, submitting expense reports and coordinating calendars. This candidate will function as an individual performer and report directly to the Administrative Manager.

Key Responsibilities

• In addition to duties performed as a Contracts & Administration Assistant:
• Creates, maintains, and finalized bidder lists for complex projects, including major equipment procurement 
• Verifies bidder experience information 
• Develops and maintains project log of change orders 
• Reviews specifications for conformance to project procurement standards 
• Prepares contract payment certificates 
• Performs complex expediting duties
• Supports continuous improvement efforts and the change management effects associated with the implementation of improvements 

Management Responsibilities

Individual Contributor

Preferred Qualifications

• Experience with legal contract language
• Ability to be persistent and follow-up with both internal and external clients
• Experience with project contract administration 
• Basic Microsoft Office skills
• Spelling and grammar skills 
• Attention to Detail 
• Customer Service Focus

Minimum Qualifications

Minimum of 2 years' experience performing duties comparable to those of a Contract Administrator 3. Bachelors degree in Business Administration, Accounting or related field. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Normal office environment

Salary Plan

ADM: Administrative/Business

Job Grade

004

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Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

 

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