Vice President, Project Management (Health & Wellness)

About The Role: As Vice President, Project Management within the Health & Wellness practice, you will lead and facilitate the planning and execution of integrated programs across key client accounts. This role is essential to ensuring collaboration between cross-functional teams, including strategy and planning, data and intelligence, creative, and studio production to deliver high-quality work that is on time, on budget, and within scope.  
The ideal candidate is a highly motivated, organized, proactive, and solution-oriented leader who thrives in a fast-paced environment. You have deep experience managing multi-disciplinary creative workstreams, including content that requires regulatory review, and you're comfortable navigating complex stakeholder dynamics across large agency teams. You bring not just expertise, but also a collaborative spirit and a passion for producing exceptional work in the health and wellness space.   

Responsibilities:

• Project Planning & Management 
• Lead the development of integrated project timelines, budgets, scopes, and resourcing plans in partnership with discipline leads across multiple accounts. 
• Oversee the trafficking and version control of creative assets, ensuring proper archiving of final deliverables. 
• Serve as a central point of coordination for cross-functional teams, ensuring alignment across disciplines and clarity on deliverables and deadlines. 
Cross-Team & Stakeholder Coordination
• Act as a liaison between the account and creative teams, ensuring seamless communication and alignment on creative priorities and project milestones. 
• Collaborate with Resource Management to ensure projects and programs are properly staffed, flagging resourcing risks and/or gaps as needed. 
• Lead internal project communications, including recurring status meetings, creative briefings, and interdepartmental updates. 
Financial Management 
• Develop program estimates based on anticipated resource needs and associated hard costs. 
• Forecast project resource needs and track team hours against scoped budget to ensure optimal efficiency and profitability.
• Develop and maintain internal and external burn reports to outline the status of agency fee and out-of-pocket spend, flagging risk and overburn as needed. 
• Manage change control process to ensure alignment on revisions to original scope and / or incremental needs. 
Operational & Workflow Leadership 
• Identify opportunities to streamline processes, reduce production turnaround time, and improve workflow efficiencies without compromising quality. 
• Ensure all deliverables adhere to internal quality standards and comply with regulatory review protocols (e.g., medical/legal/regulatory processes in healthcare communications). 
• Participate and contribute to Zeno Integrated PM meetings and department initiatives, serving as a senior member of the team. 
• Identify opportunities for junior PM support and mentorship.

Qualifications:

• Minimum 8+ years of experience in project management at an advertising, marketing, or communications agency, with a strong focus on health and wellness clients. 
• Demonstrated experience managing integrated campaigns across multiple channels (digital, social, print, video). 
• Familiarity with MLR/regulatory review processes in healthcare/pharmaceutical environments is essential. 
• Proven ability to manage complex timelines, shifting priorities, and fast-moving workstreams with autonomy. 
• Strong interpersonal skills and emotional intelligence to build trusted relationships across teams. 
• Excellent verbal and written communication skills, and comfort leading meetings and managing up to senior leadership. 
• Experience working with Smartsheet or similar project management and collaboration tools is a plus. 
• The talent and ability to do all of this with a smile, a healthy sense of humor, and some well-timed sarcasm.

ABOUT USZeno Group is the fiercely independent and global, integrated communications agency, born from PR. We bring together the boldest and brightest talent to help clients across industries and sectors unleash the power of strategic communications. Guided by our "Fearless Pursuit of the Unexpected," we push the boundaries to achieve real business value and societal impact for clients. Winner of the industry’s most coveted awards including the 2024 PRWeek U.S. Outstanding Large Agency of the Year, 2023 PRWeek Purpose Agency of the Year, 2022 PRWeek Global Agency of the Year, 2022 PRovoke Best Large Agency to Work For in North America and a three-time winner of PRWeek’s Best Places to Work. Zeno has also been previously recogni