Administrative Operations Specialist- (Housing Operations Professional II, Range 1) - HDCS Housing, Dining and Conference Services

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Administrative Operations Specialist

Positions Available

1

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Housing, Dining & Conference Services

Appointment Type

This is a one-year probationary appointment.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday-Friday 8:30 AM-5:30 PM

Anticipated Hiring Range

$4,617.00-$5,410.00 per month ($55,404.00-$64,920.00 annually)

Salary is commensurate with experience.

Position Summary

The Administrative Operations Specialist is a key team member that will support the Division of Housing, Dining & Conference Services’ (HDCS) office operation, activities, and special projects. As well as a variety of advanced administrative and project support functions for the Associate Vice President (AVP) of Housing, Dining & Conference Services.

Under general direction of the AVP, the Administrative Operations Specialist will focus on assignments pertaining to operations, strategy, and performance improvement. The major functions will include coordinating, developing, managing, and monitoring projects of importance to the division, especially those tied to its strategic objectives, successful change management, and performance. The position will interact with high level internal and external staff, contractors, and members of the public to ensure the successful completion of divisional projects.

Position Information

Operations, Strategy, and Performance Improvement

• Implement priority projects and programs of the entire department, including providing analytical and project management support for special projects.
• Manage and track division projects related to core duties of the office ensuring compliance and operational efficacy, ranging from managing and tracking assessment roll calendar deliverables to cross divisional projects.
• Manage project timelines, deliverables, resource usage, risk mitigation and quality control processes to ensure effective and timely project completion.
• Assess risks, formulate strategies, and establish priorities to achieve project results; coordinate cross-functional project teams and working groups of staff, managers, and stakeholders.
• Work closely with staff to meet deadlines and communicate issues. Facilitate meetings and track action items. Document processes to ensure redundancy. Ensure external stakeholders are appropriately engaged.

Oversee Division Office Operation & Activities 

• Plan group meetings and la