Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

Title I Program Project Specialist I

Job Location:

Title I Section

Phoenix Location

Posting Details:

Salary: $48,000 - $52,000 

Grade: 18

Closing Date: 06/30/2025

Job Summary:

• The Project Specialist I provides essential administrative and project coordination support to the ESEA Consolidated Grants team within the Arizona Department of Education. This role supports the implementation, monitoring, and compliance of federal education programs under the Elementary and Secondary Education Act (ESEA), including Titles I-A, I-D, II-A, III HEP and V-B.
• Rare in-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Provide administrative, project, and logistical support to the team, which will include the use of many computer applications to communicate and manage workflow
• Prepare and maintain systems for compliance and historical record keeping
• Provide support, leadership, and project management for meetings, training, and event coordination for the unit
• Provide support to teams and units through data management and general record-keeping
• Provide communication structures and communication in official capacities for the ESEA Consolidated programs
• Assist and participate in a variety of projects within the unit and provide general support and organization for each project
• Provide technical assistance to the ADE team and school districts with program functions assigned

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
• Procurement and purchase order processes
• Arranging in-state and/or out-of-state travel
• English grammar and punctuation
• Preparation of contracts, grants, and other agreements
• Organization systems
• Project and time management systems and best practices
• Phone systems
• Awareness of state and federal compliance requirements, including documentation, audit readiness, and record retention
• Data entry and reporting tools
• Office administration, including scheduling, correspondence, and document preparation

Skills in:
• Organization and time management
• Attention to detail
• Written and verbal communication
• Scheduling and coordinating meetings, events, and logistics with minimal supervision
• Entering and analyzing data, identifying discrepancies
• Customer service
• Process Improvement
• Compliance awareness
• Note-taking and interpretation
• Proofreading
• Conflict resolution
• Intermediate skill in using Microsoft Outlook, Word, Excel, and PowerPoint
• Using grant management systems, including Grants Management Enterprise (GME)

Ability to:
• Establish and maintain effective working relationships with a team of program specialists and administrative staff
• Communicate clearly and professionally
• Ability to draft, edit, format and maintain accurate documents, records, and filing systems
• Ability to plan, coordinate, analyze, and establish priorities when managing multiple tasks and deadlines
• Maintain accurate records and filing systems
• Develop effective operating procedures
• Ability to enter and retrieve data accurately and generate reports as needed
• Learn and adapt to new technologies and internal systems quickly
• Maintain confidentiality and professionalism when handling sensitive information
• Prov courteous and responsive support to internal and external stakeholders
• Ability to work independently and with multiple teams and projects

Selective Preference(s):

 

Pre-Employment Requirements:

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: