Office Assistant Senior - LD

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$27.64 - $33.85 Hourly

Department:

Health Department

Job Type:

Limited Duration

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

December 16, 2025

The Opportunity:

This Work Matters!

This is a Limited Duration Assignment (LDA). Limited Duration Assignments are expected to last up to two (2) years, but may end sooner.

We seek leaders, achievers and doers who bring skill and passion to a challenging and evolving environment.  At the Multnomah County Health Department we are all inspired by the mission: We work with communities to advance health equity, protect the most vulnerable, and promote health and wellness for everyone and we uphold the values: Compassion and Care, Empowerment, Racial Equity, Creativity and Integrity. 

The Senior Office Assistant, operating under the general direction of the Program Supervisor and in collaboration with the regional leadership team, plays a key role in the core operational functions of Primary Care at Mid County Health Center. This position provides essential administrative and operational support, managing resources effectively to ensure the health center achieves operational excellence in service delivery. As a leader of clinic Office Assistant staff, the Senior Office Assistant is responsible for providing training and supporting the implementation of standardized operational workflows and procedures. While in this role, you will regularly apply a racial equity lens to all essential job functions to foster a work culture of safety, trust, and belonging for the highly diverse populations served by the Health Department, both within the office and the broader community.

As the Office Assistant Senior, you will: 

• Lead daily cash management activities for the clinic, including training staff to balance cash at the end of the business day, logging daily transactions, and preparing funds for deposits 

• Perform daily staffing and scheduling tasks to ensure adequate coverage

• Assist staff and providers with operational needs including equipment and set-up 

• Perform complex administrative and clerical functions to support clinic operations; provide coverage for front desk and team clerical assistant functions as needed

• Manage clinic calendars, Google groups, and scheduling for staff and clinic leadership meetings; provide staff meeting support 

• Maintain and update to staffing grids, clinic call-down list, and provider and team clinical matrix 

• Coordinate interview panels, prepare personnel forms, and assist with scheduling for new employee orientation and staff training

• Order supplies, equipment; follow-up on issues and orders 

• Complete supply inventory, including office supplies and medical supplies; coordinate with outside contractors for equipment maintenance and repair

• Serve as preceptor for front desk staff; provide coaching and subject matter expertise on front desk workflows, policies and procedures

• Act as delegated onsite operations leadership contact when Supervisor is offsite or unavailable 

• Collaborate with the clinic sustainability team and regional leadership team on clinic operations quality improvement initiatives

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect, trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.

TO QUALIFY: We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. 

Minimum Qualifications/Tr