Executive Assistant - ZR_22786_JOB

This is a remote position.

Schedule:

• 40 hours per week
• Monday to Friday; 7am - 4pm with 1 hour unpaid break (8 paid hours per day)
  

Client Timezone: Surry Hills NSW

Client Overview

Join a dynamic healthcare innovator who combines medical expertise with entrepreneurial vision. This established medical practice is expanding into exciting new ventures, including software development and specialized medical services across multiple locations. As the organization grows and diversifies, they’re seeking a key team member to support their continued expansion and maintain their commitment to excellence in patient care and business operations.

Job Description

This is an exceptional opportunity for a detail-oriented Executive Assistant to play a pivotal role in a rapidly growing healthcare and technology environment. You’ll work directly with a forward-thinking medical entrepreneur, supporting multiple ventures while maintaining the highest standards of professional service. This position offers unique exposure to both healthcare and technology sectors, with significant opportunity for professional growth as the organization expands. The ideal candidate will thrive in a dynamic environment where no two days are the same, and where your contributions will have a direct impact on business success.

Responsibilities

• Serve as the primary point of contact for incoming communications, managing phone calls, emails, and social media inquiries with professional courtesy
  
• Coordinate and manage complex calendar scheduling across multiple business ventures
  
• Support customer service operations, ensuring exceptional first impressions and ongoing relationship management
  
• Assist in implementing and maintaining CRM systems, particularly Hubspot
  
• Manage and organize digital workflows using Google Workspace and Slack
  
• Handle sensitive communications and documentation with appropriate confidentiality
  
• Support the setup and maintenance of new business initiatives
  
• Coordinate between multiple business ventures, maintaining organized systems and processes
  
• Assist with basic financial documentation as needed
  
• Contribute to maintaining professional business image across all communication channels
  

Requirements

• 3+ years of proven experience as an Executive Assistant or Personal Assistant
  
• Exceptional communication skills with professional phone manner
  
• Strong proficiency in Google Workspace and modern communication platforms
  
• Experience with CRM systems, preferably Hubspot
  
• Demonstrated ability to maintain confidentiality and professional discretion
  
• Strong organizational skills with ability to manage multiple priorities
  
• Tech-savvy with aptitude for learning new software systems
  
• Professional written communication skills for business correspondence
  
• Basic understanding of social media management
  
• Ability to work independently and take initiative
  
• Experience in healthcare or medical field is advantageous but not required
  
• Basic bookkeeping knowledge is a plus