Assistant Administrative

ADMINISTRATIVE ASSISTANT

The administrative assistant is responsible for administrative support and performing various clerical duties and special projects as assigned by the manager

JOB RESPONSIBILITIES

• Adheres to organizations policy and procedures
• acts as a role model within and outside the agency
• performs duties as workload necessitates
• maintains a positive and respectful attitude
• communicates regularly with supervisor about department issues and keeps management advised of potential problems in all areas
• demonstrates flexible and efficient time management and ability to prioritize workload
• consistently reports to work on time prepared to perform duties of position
• meets department productivity standards
• participates in working groups, councils and committees
• ensures compliance with rules and regulations
• participates on committees, and special projects, and seeks additional responsibilities
• accomplishes all tasks as appropriate
• recommends new approaches to effect ongoing continual improvements to policies, procedures, and documentation
• maintains compliance with federal and state regulations concerning employment
•  participates in administrative staff meetings and attends other meetings and seminars
• Create and conduct presentations using audio visual tools including PowerPoint
• performs other related duties as required and assigned
• consistently promotes the company's core values
• completes required compliance annual training

ESSENTIAL FUNCTIONS

• Assist with typing and distribution of memos and meeting agendas
• process mail as assigned
• data entry
• process track and log criminal history checks
• assist with scheduling
• track PTO requests
• update employee lists with changes, such as address or phone number
• compile and document required information for reporting
• Reconciliation of timesheets and mileage reports for staff
• ensure attendant employee files have all required paperwork completed correctly
• maintain office supply inventory, order supplies as necessary
• assist management with working monthly reports