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Project Receptionist / Administrative Assistant - Kettle River
Alaska Aggregate Products LLCUnited Statesfull_timeVerifiedPosted 4 Jul 2025
About the role
Job Title:
Project
Receptionist/Administrative Assistants SOC code:
43-6014 FLSA Classification:
Non-Exempt Department/Location:
Projects site/Local office Reports to:
Department Heads / Project Manager Status:
Temporary, Full-Time EEO-1:
Professionals Normal Work Hours and Days: Regular work hours are 7:00AM – 5:00PM Monday through Friday. Weekend work required to complete assignments is typical. Mandatory overtime based on seasonal workload and remote work settings. Frequent travel to remote projects sites, requiring long days/hours.
EEO Statement:
Alaska Aggregate Products LLC. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify.**
Summary:
The Project Administrative Assistants is a crucial project staff member that acts as the office liaison between the field project management staff, field crews, field maintenance crew and the AAP main office as well as the client. In addition to daily data entry for assigned project/jobs sites the Project Administrative Assistants will help out with purchase of Maintenance parts for field maintenance department. The position is responsible for a diverse set of tasks that requires data entry and that are critical to a successfully managed and well tracked construction and mining project.
Essential Functions:
Project
Receptionist/Administrative Assistants SOC code:
43-6014 FLSA Classification:
Non-Exempt Department/Location:
Projects site/Local office Reports to:
Department Heads / Project Manager Status:
Temporary, Full-Time EEO-1:
Professionals Normal Work Hours and Days: Regular work hours are 7:00AM – 5:00PM Monday through Friday. Weekend work required to complete assignments is typical. Mandatory overtime based on seasonal workload and remote work settings. Frequent travel to remote projects sites, requiring long days/hours.
EEO Statement:
Alaska Aggregate Products LLC. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. **This employer participates in E-Verify. Este Empleador Participa en E-Verify.**
Summary:
The Project Administrative Assistants is a crucial project staff member that acts as the office liaison between the field project management staff, field crews, field maintenance crew and the AAP main office as well as the client. In addition to daily data entry for assigned project/jobs sites the Project Administrative Assistants will help out with purchase of Maintenance parts for field maintenance department. The position is responsible for a diverse set of tasks that requires data entry and that are critical to a successfully managed and well tracked construction and mining project.
Essential Functions:
- Consult the Field Administrative Assistants handbook, which outlines the following essential functions. Please note that this list is not exhaustive, and additional critical functions may also apply. All functions will be performed while not disclosing confidential information.
- Takes Ownership of Administrative responsibilities of assigned project/jobs sites
- Answer phone and relay messages in a professional and timely manner
- Welcome visitors and direct them appropriately
- Manage all project site Forms (Change Orders, etc) & Files
- Assist Human Resources with the HR duties
- Assist the HR department and Project Manager with proper hiring procedures (Personnel Requisition form for Job posting, rehire/new Hire eligibility checks form, PAF forms, hire packet, training forms)
- Assist the HR department and Project Manager with communicating changes (rates, transfers, RIFs, etc.)
- Exercise discretion with confidential employee information
- Health and Safety duites
- Assist Health and Safety, Human Resource and Project manager with data entry for health and safety related items
- Assist Health and Safety, Human Resource and Project manager with all Safety related trining requirements.
- Send all Health and Safety training document etc to the Health and Safety, and Human Resource department.
- Purchasing Duties
- Point of contact between assigned proje
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