Management Assistant Supply IHQ

Company Description

We, at JACOBS DOUWE EGBERTS (JDE – Peet’s) are inspired by believes that anything can happen over a cup of coffee or tea. Fueled by our purpose to create a better future, we are taking the world of coffee and tea by storm. Making it our mission to keep improving ourselves and the world around us.

Our roots are deeply embedded in the coffee and tea industry, dating back as far as 1753. Worldwide we are touching the lives of millions of people – from earth to bean and from bean to cup. All through some of worlds leading household names.  Together, we are on a journey to secure a future for coffee and tea. With sustainability constantly evolving we take a dynamic approach to make a real impact across our value chain, focusing on responsible sourcing, minimizing our footprint and connecting people from all walks of life.

Job Description

Hey there! Are you someone who's really good at communicating, planning and loves getting things done? As a Management Assistant, you're not just doing the usual stuff – it's a crucial job where you play a big part in making sure we make a positive impact. Get ready for some important tasks that make a difference:

• Calendar Management: Navigate schedules with finesse for smooth operations.
• Masterful Meetings Arrangement: Coordinate both internal and external meetings, including significant events like conferences.
• Travel Logistics: Tackle complex travel arrangements, from hotel bookings to efficient transportation to submit expenses reports.
• Financial Ops: Streamline and follow up on purchase orders
• Anything else??  Brace yourself for dynamic challenges beyond the routine! Examples: welcome and onboard new colleagues, ensure stock of office supplies is up to date, coordinate special occasions and celebrations.

• 1-Year Fixed-Term Contract, with the potential for it to transition into a permanent position based on outstanding performance aligned with the expectations of the role.
• Location: Utrecht
• Flexible Work Arrangement: Embrace the Best of Both Worlds! Our work culture promotes a healthy work-life balance with our flexible working policy. Enjoy the convenience of spending 3 days in our vibrant office space, while relishing the flexibility to work remotely for up to 2 days a week. We believe in empowering our team to thrive in an environment that suits them best. Join us, where productivity meets flexibility!

Qualifications

• We seek an individual with a proactive spirit, a commitment to excellence, and a readiness to shoulder responsibilities
• Autonomy in organizing work is essential, accompanied by the ability to maximize time effectively
• Event Management Experience: Prior involvement in coordinating events is highly valued
• Initiative, Coordination, and Pragmatism: Demonstrate a proactive approach, effective coordination, and practical problem-solving
• Polished Presentation Skills: Showcase effective communication in diverse settings.
• Determination and perseverant mindset: it's an invitation to join a culture that celebrates continuous improvement and resilience. In this role, we highly value individuals who don't shy away from challenges and setbacks but approach them with a spirit of perseverance. You'll be an integral part of a team that sees every obstacle as an opportunity to learn, adapt, and succeed
• Positive, Energetic, and Goal-oriented Mindset: Bring forth a positive attitude and a goal-oriented approach to your work
• Organizational Skills: Show your leadership by handling tasks with precision and knowing how to prioritize effectively
• Someone who loves working with technology and has great digital skills
• Proficiency in MS Office: Leverage your expertise in Microsoft Office tools
• Mastery of professional English is a must. Dutch would be a valuable advantage
• Purchase Orders: SAP R3 Production, Aravo, AICO would be a valuable advantage
• English proficiency is mandatory for this role
• Proficiency in Dutch is highly valued and considered a strong advantage

Additional Information

Join us in an environment that nurtures growth and provides opportunities to shape your professional journey. If you're ready to make a meaningful impact, apply now and step into the role of a Management Assistant! Your exciting new chapter begins here.

Whether or not you are with us, two, four or thirty years, it doesn’t matter. We help you build your skillsets and potential career. We offer a solid and competitive base salary and ad additional benefits to the mix. To name a few: Learning and development budget, career development, Insurances, pension plans and a minimum of 25 + 12 ADV days of paid holidays (because we care and want to offer you a healthy work – life balance)