Senior Development Coordinator

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

 

We’re hiring a Senior Development Coordinator in Tulsa, OK.

 

This position performs fundraising support and program assistance by providing ongoing project management for Tulsa’s events and initiatives. Work involves event coordination, volunteer management, driving revenue, and performing internal support work while collaborating with staff.

 

This is an office-based position that offers a hybrid schedule. Our office is located in Tulsa, OK.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

In this role, you will be responsible to:

• Coordinate and collaborate with vendors or volunteers to implement logistics for multiple fundraising events such as the Go Red for Women Luncheon, Heart Challenge, and Heart Ball events including infrastructure, lighting, sound, food, and beverage, etc.
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• Support the Executive Director with the Board of Directors reporting, preparation for board meetings, communication with board members.
• Support the Executive Director with implementing stewardship for the market and other tasks related to the market.
• Prepare, edit, and maintain fundraising materials and presentations as well as event collateral and marketing material.
• Coordinate the vendor contract process for all core campaign events to ensure that each site is following American Heart Association best practices, guidelines, and procedures. Track vendors’ adherence to contractual obligations and perform as agreed upon. This would include preparing/submitting proposals for Proposal Pro, Attachment A’s and all tasks associated with that system. Work collaboratively with other Sr. Development Specialist on Heart Ball and Sweetheart related contracts.  Coordinate logistics for auxiliary events and virtual events.
• Oversee and handle all aspects related to the office facilities and general office including ordering supplies for the office, work with building maintenance contractor when repairs or maintenance are required, pay invoices as needed.
• Ensure accuracy and adherence to the latest policies and practices as they relate to fiscal and event financials. Ensure expenses for events are coordinated with Sr. Director Heart Ball and Go Red for Women Director as well as monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for events. Prepare and distribute reports as requested.
• Maintain data entry of sponsorships, donations, auction items and bids and other financial gifts for Heart Ball, Teens of Impact/Sweethearts, Go Red for Women and Circle of Red.
• Maintain the attendance, fundraising, ticket/table sales, and other records of the Teen of Impact/Sweetheart and Circle of Red programs.
• Prepare and communicate schedules and meetings, and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
• Train volunteers and run assignments onsite during event. Act as volunteer liaison.
• Travel will be required to events within Tulsa and the surrounding service territory.

 

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?”

Qualifications

 

• High School Diploma/GED required.
• One+ years of prior administrative support experience in related environment; broad knowledge and understanding of event management.
• Excellent attention to detail, organization of workflow and calendars, verbal, and non-verbal communication with highly effective organizational and time management skills.
• Ability to prioritize and develop solutions for effective decision making.
• Ability to work independently, prioritize and balance multiple tasks simultaneously.
• Proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook).
• Ability to work outside of standard hours which may involve some evenings and/or weekends.
• Ability and wi