Administrative Specialist - TS/SCI w/Polygraph

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

None

Job Family:

Highly Compensated Administrative Services

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Travel Planning

Certifications:

Experience:

7 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career. The position requires seven (7) years of admin or relevant experience and HS Diploma. Must have an active TS/SCI with Polygraph clearance.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• As a critical member of the Group Front Office. the Administrative Assistant (AA) Level IV will provide comprehensive executive support to the leadership team working independently with general review and guidance from the Chief of Staff

• This is a customer-facing role and the AA will be expected to interact with sponsor officers at all levels

• Travel to other buildings is not required

• The AA must have the ability to exercise tact. diplomacy and discretion while serving as a principal's liaison for interactions with officers at all levels within and outside the organization

• The AA must be able to lift 20-40 lbs. for receiving requested office supplies

• The AA must proactively manage calendars and schedule items by applying considerable knowledge of the principals' roles and responsibilities as it relates to the group

• AA must be able to coordinate with others, primarily work with groups within the larger organization AA independently manages and coordinates appointments and events on the calendar and resolve conflicts using knowledge of the executive's priorities, responsibilities, and preferences

• AA will prioritize unscheduled demands and determine threshold of issues that need to rise to the principals' attention, using sound judgment, knowledge of the center's front office priorities, and working knowledge of the enterprise and/or the concerns of outside partners

• AA disseminates the executive calendars to appropriate staff and acts as a liaison to other senior executives to ensure integration is occurring

• The AA will manage check-in/out procedures for entire group, averaging 1-5 new resources a week

• Ensure shared drives and accesses are granted using access request system and the center's check-in/out database

• Manage six conference rooms, access to 12 vaults, maintain updated phone trees and erg charts for front office and three divisions, submit visitor access request for external visitor(s) for two principals and three division chiefs

• Service as group time and attendance administrator and ensure all timesheets are completed bi-weekly

• The AA must have excellent verbal communication and written skills to compose correspondence on behalf of the senior executives; track and monitor on-going projects and initiatives, develop and maintain records management systems

• The AA must be professional when answering phones and interacting with personnel; will assist with inquiries and following up to ensure timely responses to inquiries; must be flexible and able to handle interruptions at work to help those seeking assistance

• Format, proofread, and edit correspondence and other documents to ensure clarity. accuracy, grammar, and conformance with sponsor's/outside partner's correspondence guidance