Assignments Specialist (Administrative Analyst/Specialist I Exempt) - Housing, Dining & Conference Services

Working Title

Assignments Specialist

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Housing, Dining & Conference Services (HDCS)

Appointment Type

This is a one-year probationary appointment.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday through Friday; 8:00 AM to 5:00 PM

Anticipated Hiring Range

$5,173 per month – $5,417 per month ($61,716 - $65,004 annual)

Salary is commensurate with experience.

Position Summary

Under general guidance the Assignments Specialist will provide administrative and analytical work supporting the Student Housing program, specifically in the operational functions of the informational data flow contained in the database. The incumbent will lead the team responsible for the day-to-day functions related to analyzing, planning, organizing and reporting individual applicant and resident data to Housing, Dining & Conference Services (HDCS) staff members and University campus partners at large.

The Assignments Specialist will collaborate with the divisions’ shared service partners to ensure the efficiency and accuracy of the program’s occupancy management. Working with Facilitie Services (FS), Information Technology Services (ITS), Residential Life (ResLife) and other partners, the incumbent will formulate, assess and evaluate the impact of recommended and/or implemented policies, and directly participating in the operational activities of the program.

The Assignments Specialist is the primary liaison for special assignment groups in need of group housing and special needs for their programs. This includes accommodation request through Disability Program & Resource Center (DPRC), housing requests from Athletics, College of Professional & Global Education(CPaGE) and Guardian Scholars Program (GSP).  In addition, the incumbent will be responsible for the housing administrative process as they relate to Res Life. Responsibilities include implementation of different programs and enhancements of systems/process in support to existing and emerging changes.

Position Information

INFORMATION & DATA BASE MANAGEMENT

• Manage the quality, accuracy, and consistency of the data base to ensure information integrity
• Analyze, implement and coordinate the application processes to ensure an effective and streamline procedure
• Evaluate, recommend and maintain the StarRez application setup needs in relation to the application process
• Administer the wait list related to all application periods

OCCUPANCY MANAGEMENT

• Evaluate, develop and recommend solutions to current and emerging issues
• Produce accurate and current occupancy and inventory reports
• Create, maintain and update room roster reports and information that is readily usable