Maternal Medical Records Abstractor - REMOTE - Obstetrics - OBGYN

Description

Bizzell Foundation, Inc. is a 501(c)3 organization with the mission of creating sustainable global social impact through healthcare equity and economic development. We believe that the world would benefit from empowering individuals and families to lead healthier lives and achieve their fullest potential. We envision a world where health equity and economic opportunities are within reach for everyone.

Job Summary: 

The goal of the MD MMRT Abstractor is to comprehensively select and extract pertinent information from medical records and an array of other sources to accurately capture the events leading up to and including the death of each case and d to document those findings for review by the MD MMRT.

The Maryland Maternal Mortality Review Program (the Program) was established in statute in 2000. The Maryland Annotated Code Health-General Article §13-1203 - 1207, establishes the Program in the Maryland Department of Health (MDH) and describes its scope. The purpose of  the Program is to: 1) Identify maternal death cases; 2) Review medical records and other relevant data; 3) Determine preventability of death; 4) Develop recommendations for the prevention of maternal deaths; and 5) Disseminate findings and recommendations to policymakers, physicians and other health care providers, health care facilities, and the general public. Program reviews are conducted by the Maternal Mortality Review Team (MMRT).

Supervisory Responsibilities: None

Duties/Key Responsibilities:

The MD MMRT Medical Records Abstractor will receive a list of assigned cases with corresponding records from the Program Director to abstract within a specific time frame. Records may be from multiple sources including the Vital Statistics Administration, prenatal, hospital, and emergency medical services medical records, autopsy, pathology, and police reports, newspaper articles, social media, and others. All pertinent information extracted will be entered into the Maternal Mortality Review Information Application (MMRIA) data system.

• The MD MMRT Medical Records Abstractor will coordinate with the MDH Maternal Mortality Review Coordinator to notify them of records that they require for case abstraction.
• The MD MMRT Medical Records Abstractor will attend all MD MMRT meetings where an abstractor has a case scheduled to provide additional support and information as appropriate to MMRT members during the case reviews. These meetings are held monthly.

Performance Metrics:

Timely Case Abstraction & Documentation:

• Abstractors will be required to complete assigned case reviews within a defined timeframe in alignment with MD MMRT guidelines.
• All extracted data must be accurately and completely entered into the Maternal Mortality Review Information Application (MMRIA) system.

Comprehensive Data Collection & Quality Assurance:

Abstractors must extract and compile data from multiple sources, including but not 

limited to:

• Vital Statistics Administration reports
• Prenatal, hospital, and emergency medical records (scanned documents and electronic  health record access)
• Autopsy, pathology, and police reports
• CRISP (Chesapeake Regional Information System for Our Patients) records
• Community  Vital Signs (CVS) records
• Judiciary case search records
• Social media and news reports (when available)
• Ensure all data is complete, unbiased, and in compliance with confidentiality laws (e.g., HIPAA).

Time Expectations for Case Review & Communication:

• Abstractors are expected to spend an average of 10 hours per case abstracting relevant data.
• The time required may vary depending on case complexity and record length.
• If an abstractor anticipates needing more than 10 hours for a case, they must communicate with MDH and the program manager as soon as possible to discuss the expected time required.

Meeting Participation & Subject Matter Expertise:

• Attendance  at monthly virtual MD MMRT meetings is mandatory for meetings where an  abstractor has a case scheduled. Meetings are typically scheduled on the first Monday of the month from 5:30p.m.-8:30p.m ET.
• During meetings, abstractors are expected to present an abbreviated version of the case summary, and provide additional insights and support during case  reviews.
• Abstractors should be prepared to answer inquiries from MMRT members regarding case-specific details.

Compliance & Confidentiality:

• Abstractors must adhere to HIPAA and confidentiality regulations while handling sensitive case data.