Project Coordinator I, II, III, or Senior

Position Function:

This position plans and coordinates the activities of multiple projects and grants under the general direction of the Director of CAVS Extension at the Canton, MS location. Responsibilities include supporting projects across all phases, planning, implementation, monitoring, and reporting, and providing administrative and coordination support to project teams. The Project Coordinator also supports marketing and outreach efforts related to programs, training, and funded initiatives, including coordination of communications, materials, and stakeholder engagement. This role enhances project communication, organization, delivery, compliance, evaluation, and visibility to ensure effective execution and impact of funded programs.

Salary Grade:  13

Please see Staff Compensation Structure for salary ranges.  

Department Profile:

The Center for Advanced Vehicular Systems Extension (CAVS-E), headquartered in Canton, MS, maintains a strong interaction with industry and is focused on providing engineering services to manufacturing-based industries. Major activities include teaching professional development workshops, conducting on-site projects and technology transfer. The Center's ultimate objective is to assist the state in technology based economic development through projects and training with MS companies.

Essential Duties and Responsibilities:

1. Stays abreast of project goals and deadlines and tracks team’s progress toward meeting deliverables.
2. Communicates with funding agency representatives and stakeholders as coordinated with the PI and grant administrators.
3. Promote the Center’s offerings to key stakeholders through marketing, social media, and industry events serving to increase center visibility.
4. Assist in the coordination of professional development training.
5. Assist in the development of systems and procedures to improve the efficiency of the Center.
6. Coordinates logistics for the project team (e.g., training, travel, meeting schedules).
7. Supports and assists with delivering training events.
8. Ensures data collection and storage and assists with processes as needed.
9. Communicates with team members, manages any conflict, and promotes relationships that facilitate collaboration and enhance team performance.
10. Provides supervision to team members as appropriate.
11. Verifies that staff time and effort align with budget and project parameters.
12. Assists with reporting required by funding agency, involving team members in the process.
13. Coordinates with appropriate support staff in tracking expenses, making purchases, and managing project budget resources.
14. Supports and assists with developing project deliverables (e.g., presentations, manuscripts, curricula, research, evaluations).
15. Provides technical assistance as required by position.
16. Performs similar or related duties as assigned or required.

Minimum Qualifications:

Level I Bachelor’s degree in a related discipline. No experience required.

Level II Bachelor’s degree in a related discipline plus 2 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.

Level III Bachelor’s degree in a related discipline plus 4 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.

Senior Bachelor’s degree in a related discipline plus 6 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.

Preferred Qualifications:

• Strong customer service skills and the ability to interact effectively to tactfully resolve conflicts that can arise when interacting with a wide variety of people where short lead times and inherent scheduling conflicts may occur.
• Strong critical thinking and problem-solving skills as well as the ability to multi-task in a fast-paced environment.
• Ability to work within broad objectives, thus requiring minimal supervision.

Knowledge, Skills, and Abilities:

• Experience with Microsoft office suite (i.e. Word, Excel, PowerPoint) and Adobe software.
• Ability to read and write critically with enhanced clarity and comprehension.
• Ability to break down complex tasks and organize components.
• Ability to problem solve and to discover answers and solutions as needed.
• Ability t