Executive Assistant

The worldwide data management software market is massive (According to IDC, the worldwide database software market, which it refers to as the database management systems software market, was forecasted to be approximately $82 billion in 2023 growing to approximately $137 billion in 2027. This represents a 14% compound annual growth rate). At MongoDB we are transforming industries and empowering developers to build amazing apps that people use every day. We are the leading developer data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.

MongoDB is searching for an Executive Assistant based out of New York, NY to support our CISO and Deputy CISO, our head of Trust and one other VP. Your day will consist of managing and prioritizing a steady stream of requests, such as calendar management, booking travel, completing expenses and various side projects. To succeed, you’ll need to balance these multiple tasks. You will need to have an ability to build relationships quickly, and adapt to different working styles. You should feel comfortable interacting with high-level executives and operating in a fast-paced environment. This position is ideal for someone who is organized, accountable and is looking to further develop their career. 

Responsibilities:

• Manage executive calendars by collaborating with peers in a prompt and creative way, to accommodate challenging and last minute requests
• Research, book and amend all travel and manage changes as they arise 
• Track and submit expenses 
• Work with our procurement team to organize team dinners and events 
• Plan on-sites and offsites (domestic and international)
• Maintain distributions lists and track action items and key issues to closure with a high degree of integrity and accountability
• Able to accommodate multiple time zones as execs are traveling
• Prioritize a steady stream of requests, exercising judgment on prioritization without much guidance needed from exec
• Collaborate with other security team members to get involved in various initiatives such as the Security Champions Program
• Create the agenda for the Team CISO All Hands monthly; including scheduling, agenda creation, follow ups, etc
• Partner with internal comms team for potential speaking engagements/conferences for execs to attend/speak at
•  Update CISO budget with our designated finance team
• Keep strict confidentiality of all business critical and proprietary information that you may be exposed to
• Have an “all hands on deck” approach during critical circumstances and engage as a team player
• Assist with onboarding new hires when requested 
• Open to travel when needed on occasion 
• Pay close attention to detail and professionalism during all email communications especially with executives, board members and customers

Requirements

• 4+years experience as in administrative or executive support work
• Bachelor's Degree or equivalent work experience is preferred
• Highly organized and detail-oriented
• Strong verbal and written communication skills
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Concur, Zoom preferred
• Creative, flexible, and innovative team player
• Experience with vendor sourcing, planning offsites and special projects
• Open to feedback and growth opportunities
• Able to handle highly sensitive and confidential material
• Experience booking both domestic and international travel
• Interest in Cyber Security/InfoSec is preferred but not required

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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