Mail and Office Coordinator

Mail & Office Coordinator (Part-Time) – Nashville, TN
Looking for a flexible, in-office role where your organizational skills make a real impact? Luna is hiring a Mail & Office Coordinator to keep our Nashville office running smoothly. From managing mail and supplies to supporting executive teams and special events, this is a great opportunity for someone familiar with administrative and office operations. 20–25 hours/week | Flexible Schedule | Great Team Environment
Join a mission-driven company and help power the day-to-day operations behind innovative healthcare!

How you will have an impact

• Provide administrative support to staff and operational teams
• Maintain a welcoming and organized office environment
• Manage mail distribution, office supplies, and guest reception
• Coordinate office events, meetings, and trainings
• Oversee inventory: marketing materials, swag, and general supplies
• Liaise with property management for office maintenance and repairs
• Set up desks and workstations for new hires weekly
• Run office errands (Costco, post office, FedEx, etc.) as needed
• Pick up and sort mail from the post office/PO Box twice weekly
• Scan, route, and digitally file incoming mail
• Deposit checks and support accurate payment posting
• Partner with the payment posting team to verify receipts
• Assist with ad-hoc projects and operations support

What Luna can do for you

• Part-time hours – Enjoy a consistent schedule that fits your lifestyle
• Fun, collaborative work environment – Join a team with supportive leadership
• Opportunity to gain experience in a fast-growing, innovative health tech company

What you can do for Luna

• Prior experience in administrative or mailroom roles (preferred)
• Clear, timely, and professional communication skills
• Proficiency with scanning and digital document systems
• Strong attention to detail and organizational skills
• Ability to use sound judgment and maintain confidentiality
• Reliable transportation for regular post office visits
• Comfortable with repetitive tasks and working independently