Office Management Analyst

About the Company

Gemini is a global crypto and Web3 platform founded by Tyler Winklevoss and Cameron Winklevoss in 2014. Gemini offers a wide range of crypto products and services for individuals and institutions in over 70 countries.

Crypto is about giving you greater choice, independence, and opportunity. We are here to help you on your journey. We build crypto products that are simple, elegant, and secure. Whether you are an individual or an institution, we help you buy, sell, and store your bitcoin and cryptocurrency. 

At Gemini, our mission is to unlock the next era of financial, creative, and personal freedom.

The Department: Real Estate & Office Services

The Real Estate & Office Services team at Gemini are ambassadors of our core values, dedicated to supporting the company through rapid growth and beyond. The Office Services team is seeking an Miami, FL, Office Management Analyst whose main duties will focus on office management and maintenance as well as community engagement. You will be responsible for making sure the day-to-day operations of Gemini's Miami office runs smoothly and in line with the company's culture. The ideal candidate has a desire to make an immediate impact and is excited to take on an extended multi-year role focused on creating and sustaining a supportive environment for our employees.

The Role: Office Management Analyst 

This is a full-time entry level position at Gemini’s office in Miami, FL. The role requires an in office presence of 4 days per week with 1 remote work day per week. The Office Management Analyst will be responsible for creating and sustaining a supportive environment for employees. This role will be responsible for making sure the day to day operations of the Gemini Headquarters run smoothly and in line with the company's culture.  They will be part of a team of individuals dedicated to supporting the company through rapid growth, and beyond. It is important to note that we are looking for someone who is passionate about this type of role and Gemini’s values, and to preferably be on this journey for a minimum of 2 years.

Responsibilities:

• Act as a visible representative of the company by welcoming employees and visitors as well as determining their needs and directing them appropriately.
• Monitor visitor and employee access and aids with check in.
• Liaise with lobby security to resolve visitor and employee access issues. 
• Assist with conference room scheduling and set up and clean up as needed. 
• Maintain security by following procedures, issuing badges and coordinating employee access registration.
• Maintain a clean, welcoming reception area and conference rooms. 
• Assist in planning and executing in-house or off-site activities + events.
• Address employees queries regarding office management (e.g. office supplies, food and beverage).
• Liaise with building management vendors, including cleaning, catering and security services.
• Create and maintain a clean, organized, and enjoyable environment for all Gemini employees:
  • Arrange necessary repairs to upkeep office conditions.
  • Coordinate with various departments on office equipment needs.
  • Address employee queries regarding office management issues or needs.
  • Maintain kitchen area - placing orders for consumables as well as office supplies.
  • Adhere to office budget while ensuring accurate and timely expense reporting.
• Act a space manager by:
  • Willingness to ‘roll up sleeves’. 
  • Keep it clean and tidy with multiple intra-day refreshes.
  • Report broken equipment and following up for timely repairs with the RESO team. 
  • Monitor the room schedules from beginning to end of day.
  • Seek out ways to make the space more operationally efficient.

Qualifications: 

• Bachelor’s degree preferred.
• 1-2+ years experience in office admin/operations role.
• Passion for creating a positive and welcoming work environment.
• Confident verbal communication and professional written communication.
• Strong multitasking skills and experience successfully solving complex problems from end-to-end.
• Highly organized and detail-oriented.
• Willingness to roll up your sleeves and ability to wear many hats.
• Comfort with moderate physical action related to organizing and reorganizing tasks related to in-office events.
• Ability to prioritize and tackle tasks in an efficient and timely manner with keen attention to detail.
• Willingness to work independently as well as c