Staffing Coordinator

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

$23.00 - $26.44 - $31.28

 

 

Summary: 

The Staffing Coordinator is responsible for automated nurse staffing and scheduling programs for Nursing Services. Assists with budgetary and scheduling control systems necessary to support the master staffing plan. Acts as liaison between Nursing Services and Human Resource Department in position control. Works closely with Nursing Managers and the Director of Patient Care Services to ensure staffing practices remain current and reflect the needs of the patient population. Is responsible for Kronos timekeeping and biweekly payroll for nursing units. Works collaboratively with hospital staff. Assists Nurse Managers to maintain project deadlines, communication, and record keeping. Observe all health and safety requirements

Job Responsibilities: 

1)  Has knowledge of hospital/nursing staffing standards/scheduling requirements. Competency with Time Keeping System/Kronos keeps time cards up to date and prepares them for biweekly payroll. Prepares 24-hour staffing schedules to comply with budgeted staffing plans for the area(s). Posts schedules in accordance with the yearly timeline. Prepares daily staffing sheets for Managers and Nursing Supervisors. Review staffing needs daily with the Manager/designee/Supervisor to identify/resolve staffing problems. Discusses the need for scheduling change with the involved employee(s) prior to change; records change and communicates change to Manager. Resolves/shares employee scheduling questions/concerns with Managers. Documents cancellations, on-call status, and overtime use on the daily staffing plan. Distributes monthly Manager/Supervisor schedule to Switchboard Operator; notifies of scheduling changes. Meets with the Manager to discuss schedules and recruitment.

2) Maintains schedule for Per Diem (P.D.) workforce to provide staffing coverage for nursing units as requested by Manager: Maintains current roster of P.D. staff, including hours of availability. Communicate monthly, or as agreed upon, with all P.D. staff to determine availability. Contact all P.D. staff when a vacancy needs to be filled at least 2 weeks prior to the need. Exception: Daily call-in for illness/absence. Keeps Nursing Management aware of P.D. availability/fulfillment of P.D. commitments

3) Coordinates scheduling of vacation, holiday, education, and overtime hours to comply with standards and needs of nursing units: Reviews and seeks timely approval from appropriate Manager for employee scheduling requests for vacation, holiday, and education hours. Demonstrates working knowledge of hospital and nursing standards relating to vacation, holiday, education, and overtime scheduling. Assists Managers in exploring scheduling alternatives to minimize the need for overtime

4) Maintains legible records to reflect employee's worked hours, assignments, and scheduled non-worked hours: Maintains records of scheduled holidays, vacations, cancellations, and on-call hours to assure fairness when considering employee scheduling requests/questions. Assists Managers in utilizing staffing records when making decisions relating to shift cancellations and scheduling of overtime. Provides Supervisors with written instruction regarding evening, night, weekend, and holiday staffing plans. Reviews attendance records weekly; discusses excessive ill/absent time with Manager. Maintains an accurate, organized system of scheduling information/historical records. Assists manager, when request