Fixed Asset Specialist

Posting number: 39217

Department: General Services

Job classification: FIXED ASSET SPECIALIST

Posting type: Open

Categories: Records Management, Office and Administrative Support, Database Administration

Summary

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Applications accepted from: ALL PERSONS INTERESTED

Division: Property Management Division
Location: 2707 Dalton
Workdays & Hours: Monday - Friday/7:00a - 4:00pm*
* Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Fixed Asset Specialist supports the General Services Department by assisting in the tracking, tagging, inventory, and disposal of the City’s fixed assets. This position helps maintain accurate asset records in systems such as SAP and supports both office and warehouse operations. Responsibilities include updating asset information, conducting physical inventories, organizing surplus items, preparing reports, and ensuring compliance with City policies and procedures. The ideal candidate is detailed oriented, organized, comfortable learning computer systems, and able to work in both administrative and warehouse environments.

Key Responsibilities

• Tag and track new assets, ensuring accurate and sequential assignment of inventory numbers

• Maintain and update asset records in SAP, Excel, Smartsheet, and related systems

• Support warehouse operations, including receiving, organizing, and storing assets and surplus items

• Conduct scheduled and periodic physical inventories across facilities and reconcile discrepancies

• Identify and document missing, lost, or stolen assets and help resolve inventory issues

• Process transfers, surplus, salvage, disposal, and retirement of assets and equipment

• Prepare routine reports such as asset listings, inventory summaries, and transaction logs

• Ensure compliance with City policies, procedures, and recordkeeping standards

• Communicate with departments regarding asset updates, inventory activities, and documentation needs

• Receive newly acquired vehicles and ensure proper tagging, documentation, and system entry

• Track vehicle assignments and maintain current assignment and key issuance records

• Monitor and record vehicle repairs, maintenance activity, and related cost information

• Coordinate vehicle tracking, including GPS/telematics updates and system oversight

• Process scrapping, salvaging, and retirement of vehicles following City guidelines

• Assist with managing surplus vehicles for auction, disposal, or transfer

WORKING CONDITIONS
This position may involve routine exposure to soiled materials and light chemical substances such as cleaning solutions.

Examples of duties

EDUCATIONAL REQUIREMENTS 
Requires an Associate's degree in Materials Management, Business Administration, Accounting or a closely related field. 

EXPERIENCE REQUIREMENTS 
One year of experience in inventory control or materials management is required.
Two years of responsible experience in inventory control/materials management may be substituted for the degree requirement.

LICENSE REQUIREMENTS
None.

Qualifications

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.***

Supplemental information

SELECTION/SKILLS TESTS REQUIRED:   None
However, the department may administer a skills assessment test.
 
SAFETY IMPACT POSITION:   No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
 
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 13
 
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be receiv