Employee Services Liaison (HUMAN RESOURCES REPRESENTATIVE)

Position Title:  Human Resources Representative

Agency :  Department of Innovation and Technology 

Posting Date: 05/22/2024
Closing Date/Time: 06/05/2024 
Salary:   (Effective 7/1/24) $5,423-7,721  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC062   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  37927 

 

 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as an Employee Services Liaison performing complex and specialized technical human resource functions for the Department of Innovation & Technology (DoIT). In this role, you will provide advice and interpretation to management and staff regarding position funding, vacancy reconciliation, personnel actions and other human resources administration functions. In addition, you will update and maintain the DoIT HR database and provide assistance with audit requests. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

 

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position)
• 10 -25 days of paid vacation time annually (10 days for first year of state employment)
• 12 days of paid sick time annually which carryover year to year
• 3 paid personal business days per year
• 13-14 paid holidays per year dependent on election years
• 12 weeks of paid parental leave
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

 

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Job Responsibilities

30% Under direction, serves as an Employee Services Liaison performing complex and specialized technical human resource functions for the Department of Innovation & Technology (DoIT):
⦁    Provides advice and interpretation to management and staff regarding position funding, vacancy reconciliation, personnel actions and other human resources administration functions.
⦁    Communicates and works directly with supervisory staff to prepare Personnel Action Request forms (PARs).
⦁    Monitors and tracks requests to ensure timely completion and submission of required documents.
⦁    Utilizes and updates the DoIT Hiring Portal ensuring appropriate steps in the process are documented and verified.
⦁    Consults with Human Resources (HR) management staff regarding complex HR issues. 
⦁    Completes special projects or requests from the Employee Services Manager, Human Resources Director and other HR Managers. 
⦁    Utilizes the State of Illinois Alphabetic Listing of Position Titles and DoIT organizational charts in performance of duties.

 

25% Communicates and works directly with divisions/groups within DoIT to prepare Personnel Action Request forms (PARs):
⦁    Independently obtains all requisite documentation, approvals, and verifications required for personnel actions.
⦁    Provides guidance and direction to management and staff regarding HR processes, policies and procedures.
 

Job Responsibilities Continued

20% Updates and maintains the DoIT HR database with employee and position information in a timely manner:
⦁    Pulls and prepares reports.  
⦁    Updates and maintains vac