Photography, Video, and Animation Equipment and Facilities Manager

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Photography, Video, and Animation Equipment and Facilities Manager

Job Profile Title

Manager B, Arts and Media

Job Description Summary

The Equipment and Facilities Manager is responsible for the management, oversight, and maintenance of up to 6000 square feet of photography and video facilities, film processing, and an extensive media equipment inventory of photography, film, video, and animation equipment (including cameras, audio equipment, lighting, and related accessories). The Manager maintains, inventories, purchases, and services all equipment and film chemistries. Additionally, the Manager supervises the organization and functionality of the department’s photographic processing facilities, studios, and classrooms, including the five designated Silverstein labs and studios.

Job Description

Job Responsibilities

• Supervise and manage Web Checkout, an online inventory database checkout system.  Coordinate courses and students with IT staff, facilitating database access to Web Checkout. Authenticate Web Checkout student accounts. Maintain and update the enrollment script capture and the new student integration in the system.  
• Coordinate course authorizations and student enrollments to specified groups and coordinate with the Fine Arts office. Administer responsibility for purchasing consumables for the equipment room. 
• Operate and manage equipment checkout for students, faculty, and staff. 
• Research and purchase new equipment and/or repair and renew existing equipment in response to equipment condition, curricular need, and evolving technologies. Order equipment and supplies within the operational budget; manage and maintain the equipment inventory producing a yearly equipment and facilities report—exercise resource stewardship. 
• Provide technical instructional support to faculty, students, technicians, teaching assistants, and work-study personnel. Coordinate and support workshops each semester for students, faculty, and staff.  
• Ensure compliance with equipment room policies and protocols, including the processing of equipment loan agreements, and manage late fees and fines reports with part-time staff. 
• Manage part-time staff and work-study personnel and ensure compliance with related University policies and procedures.  Report known or expected irregularities to the immediate supervisor. 
• Manage facilities; maintain and service all equipment and supplies, including chemistry and research; and comply with all OSHA/NIOSH safety standards under the oversight of the Office of Environmental Health and Radiation Safety. 
• Supervise the organization and functionality of the photographic processing facilities, studios, and classrooms, including the five designated Silverstein labs and studios. 
• Other duties and responsibilities as assigned

Qualific