Maintenance Department Secretary

JOB GOAL: To perform secretarial and clerical services for the Maintenance Department.

DUTIES AND RESPONSIBILITIES:

1. Types a variety of memos, correspondence, lists, requisitions, statistical reports, maintenance work orders, etc.

2. Maintains a variety of records and files, including parts inventories, personnel records, and related maintenance files.

3. Inputs and updates a variety of information in a computer.

4. Maintains and processes departmental payroll information and keeps track of absences, leaves, etc.

5. Follows up on work orders and requisitions for facilities and housing.

6. Prepares a variety of reports.

7. Obtains price quotations from vendors and handles phone calls.

8. Order supplies for office and equipment.

9. Assists in facilitating attendance at workshops and training sessions.

10. Handles incoming calls and provides appropriate information.

11. Translates and interprets as required.

12. Performs other duties as assigned.

REPORTS TO: Director (Maintenance)

EVALUATION: Performance will be evaluated in accordance with the Governing Board Policy on Evaluation of Support Services Personnel.

Terms of Employment: 12 months

Salary: Classified Placement Schedule - Grade 2

FLSA Status: Non-Exempt

Benefits: Standard Package

Requirements

QUALIFICATIONS:

1. A high school diploma or equivalent with additional training in specialized business courses is preferred.

2. Three years of progressively responsible secretarial experience that involved carrying out and coordinating day-to-day administrative support activities for Maintenance and Operations.

3. Excellent human relations/communication skills.

4. Bilingual (Navajo/English).

5. Working knowledge of standard business machines, including Macintosh, PCs, and programs such as Word Perfect, Excel, PowerPoint, and use of a 10-key calculator.

6. Must have proven successful employment record.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development