Lead Program Assistant/Property Manager

Job Title: Lead Program Assistant/Property Manager

FLSA Status: Full Time - non-exempt 
Reports to: Lead Resident Manager

Schedule: Full-Time
Supervises: N/A

Rate of Pay: $25/Hour

Closing Date: 4/16/2025

Benefits: Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following: 

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit – 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Scope of Position/Essential Functions:

Resident Manager:

1. Responsible for assisting and maintaining the program standards of the Harbor Light Center. House rules, attendance, med room, room checks, UAs, packout room, Front desks (enforce confidentiality, sign in/out forms, appt forms) chore assignments, contact for evening AA/NA meetings
2. Responsible to make sure Bridges is updated accurately and timely. “Contracts”, appt forms, incidents, rule violations, absences, discharges…anything that generates an email.  Are graduates and camp attendees getting a note?
3. Follow specific program and clerical duties as well as emergency duties as assigned by the Administrator.
4. Treating all those entering our facility with dignity and understanding.
5. Will assist in implementing the rules of the program fairly and equitably.
6. Must have flexibility in scheduling.
7. Maintain the safety and security of the building and its occupants. Travel path, create a presence at meals and class.
8. Know and enforce facility rules as well as enforce program policy and procedure when it comes to the residence.
9. Assist in directing and assisting volunteers as necessary. Contact for evening meetings and dental lady
10. Assist in answering telephones, providing information and referral for social service program. Assist front desk with walk-ins:  Police officers and mail
11. Assist in performing program registration and necessary paperwork. Oversee the completion of Ph III contracts, Sponsorship and AA/NA meeting
12. Must be able to work on many projects at once with many interruptions, multiple deadlines, and competing priorities.
13. Maintain ongoing professional relationship in all interpersonal contacts.
14. Requires daily involvement in personal and professionally sensitive matters that require maintaining absolute confidentiality. Be familiar with Mandatory Disclosure/Confidentiality Statement and 42 CFR
15. Preform urinalysis tests as well as breathalyzing residents when necessary.
16. Assist with random room checks.
17. Be responsible that all applicable record keeping is maintained and appropriate forms completed. Attendance, Med Sheets, Sign in/out sheets, Bridges notes UA, Ph III, incidents…..
18. Keep track of and communicate with Residents regarding Program Fees Crosstrain with Rick Barnes’ process
19. Assist in transportation of residents or daily business needs. As needed, Vets prioritized
20. Attend all staff meetings as assigned
21. Other duties as assigned by the Program Administrator.

Property Manager:

1. Responsible for overseeing the entire Harbor Light and Stout St Family Services buildings. Train RMs / RFs to submit a communication and verify the communication’s validity prior to submitting a repair request to Linda.
2. Must maintain the Harbor Light and Stout St facilities in a clean, sanitary and orderly condition
3. Maintain supplies and equipment necessary for the cleaning of the Harbor Light and Stout St facilities.
4. Communicate and update the Administrator daily of any building progress and/or equipment and repairs necessary.
5. Maintain the safety and security of the building and its occupants.
6. Contact and coordinate repairs thru outside vendors. Submit to Linda
7. Requires visual ability to evaluate areas of the facility that need cleaning and/or maintenance.
8. Coordinate with the RM’s and Administrator and participate in the cleanup of both inside and outside the facilities. Chore assignments.
9. Work with Resident Managers in the co