Project Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Project Coordinator is responsible directly for all financial transactions for a wide variety of project types, must be organized, flexible and adept at multi-tasking.   They are generally required to perform a wide variety of tasks daily, sometimes even simultaneously.  They directly execute the financial aspects of assigned real estate projects throughout the project’s lifecycle from initiation to close out.  The Project Coordinator is also responsible for various activities including but not limited to, process improvement, financial documents, communications (verbal & written) and template management.

BASIC JOB DUTIES 

• Demonstrate proficiency in the use and application of all Project Development Services (PDS) technology in support of regional platform. 

• Client based Project Software 

• Microsoft Office Suite  

• Zoom/Teams 

• Strong accounting and analytic skills 

• Comply with all JLL policies and procedures, including but not limited to ethics and business practice. 

• Support data accuracy by monitoring and reviewing overall Project Health, Project Closeout Tracker & Project Stales reports, update data as required. 

• Supporting accurate user assignments within project to ensure workflow assignments. 

• Support the adherence of vendor agreements as it related to fees and process. 

• Attend all required trainings for JLL and Client 

• Weekly/Bi-weekly touchpoint with Project Manager (PM) to ensure administrative and financial responsibilities are aligned. 

• Support assigned projects from initiate to closeout. 

• Create, review, and send Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) out to vendors for signature, secure and save executed copies in client software per Folder Structure. 

• Manage cradle to grave all vendor invoices and application for payments, inclusive of issues resolutions and tracking to payment.  

• Manage/Track follow through on all transactions within client-based software from Budget, Commitment, Change Control, Change Order, and Invoicing to ensure workflows are completed within 48 hours of receipt request. 

• Willingness to raise your hand for additional stretch assignme