Business Assistant II - GEAR UP

Overview

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail-oriented individual to join our team. Providing financial services support the Business Assistant II contributes to the success of the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP), a federally funded program that was designed to help students prepare for and succeed in college. The Business Assistant II provides transactional support and processing in compliance with associated policies, procedures, and expectations under limited supervision/guidance. 

 

The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.

 

This position is eligible for excellent benefits including: 13 paid holidays, 12 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2024-2025

 

This position is contingent upon funding.

Responsibilities

Provide Financial Services

• Acts as resource to school partners in invoice processing and match fulfillment.
  • Trains new partners to ensure understanding of grant regulations and budget processes
  • Processes monthly invoices
  • Leads school partner development of annual expense and match budgets
  • Interprets/explains USU policies, Federal policies, and STARS! GEAR UP guidelines to school district staff, site managers, and other engaged constituents in a clear and understandable manner
• Develops and prepares reports as needed
• Coordinates with Project Director and Business Manager for the smooth operation of the program and administrative support staff
• Ensures all business procedures are consistent with grant and university policies.
  • Reviews and analyzes all transactions, including cost share reports, to ensure that they meet the terms of the grant.  Develops and submits timely entries to remove transactions from grant indexes or cost share reports in accordance with policies and procedures
  • Collects, reviews, and evaluates cost share project operations and transactions ensuring compliance with applicable regulations.  Proposes changes as needed to meet program goals
• Coordinates with department Business Manager on financial summaries and status of grant and match indexes
• Other duties as assigned

Qualifications

Minimum Qualifications:

• 4 years of directly-related financial or research administration work experience with increasing responsibilities or bachelor’s degree in business administration, Management, or Finance/Business related area; or an equivalent combination of related education plus directly-related experience is required

Preferred Qualifications:

• Experience in managing multiple responsibilities and deadlines
• Experience in grant/research management
• Working knowledge of Banner finance modules
• Knowledge of USU financial policies
• Knowledge of Uniform Guidance

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

Names and contact information for 3 professional references to be entered in the Candidate Profile

Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $38,000; Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activ