Administrative Support III

Description

Administrative Support III

Seal Beach, CA

About Us:

JSL Technologies, Inc. (JSL) is a certified Small Disadvantaged Business (SDB) and Veteran-Owned government contractor providing engineering, logistics, and program support services to the Department of Defense (DoD). Our team of over 350 employees is committed to delivering practical, innovative, and affordable solutions. We are headquartered in Oxnard, CA, and provide top-tier services across the nation. JSL fosters an inclusive environment of diverse, ethical, committed, and highly accomplished professionals who respect each other, hold themselves accountable, and continually strive for improvement. We offer a competitive salary and a comprehensive benefits package.

Job Description:

This person will be in a supervisory position with will include acting as the liaison between the admin staff and leadership. This will include management of and approving timecards, time off, and assigning tasks. You will be involved in hiring decisions, helping on-board new employees, and training and mentoring. Additionally, you will provide administrative support services to the technical staff within various departments across Naval Surface Warfare Center (NSWC) Port Hueneme Division (PHD).  

Responsibilities:

• Assist Task Lead with TDSS team assignments and data calls
• Update/assist in creating SOPs
• Maintain TDSS Team fiscal year training requirements
• Continuous communication with Task Lead giving updates on tasks
• Support team in growth opportunities
• Respond to all calls and inquiries within one hour of receipt  
• Office procedures and forms are provided upon request, processed, and/or forwarded for action within one business day.  
• Work unit Calendars are updated, within one business day of receipt of notices and changes
• Prepare, organize and distribute all requested meeting materials including, but not limited to, rosters, agendas, course materials, meeting documents, within eight hours prior to the meeting
• Take meeting minutes to document decisions and discussions with summary notes provided to the requestor, within one business day of the end of the meeting
• Prepare and/or review all outgoing correspondence, within one business day of request
• Perform data entry functions to maintain spreadsheets, databases, financial transactions, timekeeping and shipping, travel transactions, naval messaging, and other electronic data support systems, within one business day of request
• Verify security clearances and respond to all requests for verification of security clearances, within the same day of request
• Maintain and update office distribution lists, within one hour of request
• Maintain a current inventory of supplies and materials, notifies appropriate purchase POC of items low in stock, within one hour of issue identification
• Arrange and coordinate events including training programs, and meetings, within 8 hours prior to the meeting
• Provide courier services of classified and unclassified material between Command buildings, within one hour of request

Requirements

Minimum Qualifications:

• Knowledge and experience of customary support duties are required including an understanding of organizational structure and protocol, word processing, communication, and spreadsheet software programs, formal (Military/Navy) and informal correspondence etiquette, and routine clerical functions
• High School Diploma or equivalent
• Active security clearance level Secret

Required Skills/Abilities:

• Organization – Highly organized and able to prioritize tasking
• Time Management – uses time efficiently; plans for additional resources 
• Customer Service – manages difficult customer situations; Responds promptly to customer needs; solicits customer feedback to improve service; Responds to requests for service and assistance; meets commitments 
• Computer Skills ��� demonstrates required skills; adapts to new technologies; uses technology to increase productivity; keeps technological skills up to date 
• Analytical Skills – synthesizes information; collects and researches data; designs workflow 
• Communication Skills (oral and written in the English language) – expresses ideas and thoughts verbally and in written form; exhibits good listening skills and comprehension; keeps others adequately informed; selects and uses appropriate communication methods; speak clearly; writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; Able to read and interpret written information