Regional Office Assistant - Point Loma, San Diego, CA

Young Life requires all​ employees to sign a Statement of Faith. We recommend you read this statement before applying​ for any position.

Job Specific Working Conditions:

We are looking to add a valuable team member to support the Southcoast Region and Young Life ONE National teams. Duties and responsibilities include providing administrative support to ensure efficient operation of our teams, through a variety of tasks related to organization, communication, and event planning. While this person will be working hard behind the scenes, holding big vision and small details alike, this is not a small role by any means! We work together out of Moniker Commons, within Liberty Station in Point Loma, and a few tasks can be completed remotely. This is a full-time role, with hours split 25 a week for the region and 15 for YL One.

This role is for someone who wants to learn a lot, have a broad scope of influence, and make a significant impact. If you are a learner and have grit, you will love working with our teams to bring big visions to life.

Pay Information: $21-$24 per hour base pay plus 38% cost of living adjustment (additional $7.98-$9.12 an hour).

Benefits Information: Full medical health benefits with vision and dental at no cost to you.

Regional Office Assistant

Summary:
This position assists the regional administrator position and provides regional administrative support.


Essential Duties:

Written and Verbal Communication

Provide general office support, including correspondence, filing and mailing.

Answer phones.

Respond to voicemail, e-mail and phone calls in a timely and professional manner.

Send thank-you letters to donors.

Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.

Assist in Administration

Process and track donations.

Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.

Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.

Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).

Coordinate regional fundraising events and other regional events.

Assist with annual camping administration.

Assist regional administrator and regional director with workload.

Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.

Provide staff care, including birthdays, monthly reports and assignment care packages.

Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.

Facilitate paperwork to open and close area ministries across the region.

Manage and execute area transfers.

Manage Mission Security application for staff within region.

Update the MSite.

Provide administrative support for volunteer-led areas and areas in a staffing transition.

Assist with additional work from regional staff.

Assist in Event Planning

Plan, coordinate and facilitate regional events including:

Regional staff training days

Committee chair days

Regional meetings

Regional camps

Leadership weekends

Education:

High school education or equivalent.

Associate’s degree preferred.

On-going education encouraged.

Qualifications Required For the Job:

Previous administrative assistant experience preferred.

Must be able to type 55 to 60 words per minute with few errors.

Proven data entry skill, which must be accurate and rapid.

Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)

Strong organizational skills with attention to detail.

Must have good grammar, with strong written and verbal communication skills.

Ability to maintain confidentiality.

Basic accounting skills.

Must be detail-oriented while successfully accomplishing multi-tasks.

Proven relational skills with both kids and adults.