Grants Data Manager

Description

Are you seeking a career with a growing company, a place where you can make an impact in the community? 

Then Positive Impact Health Centers is the company for you.

Positive Impact Health Centers (PIHC) is a leading provider of HIV prevention, care, and treatment services, offering integrated medical, dental, behavioral health, pharmacy, and support programs to help patients achieve strong health outcomes. The Grants Data Manager plays a critical role in advancing this mission by overseeing the integrity, accuracy, and strategic use of all grant-related data across the organization. 

What makes us different? 

We offer our employees the following:

· 1 Health Wellness day per quarter

· Parental Leave

· Free parking at our locations/bus line accessibility

· Competitive Salary & Benefits

· Automatic 3% Safe Harbor & 2% Profit Sharing (Retirement Program)

· 100% allotted for benefit elections for employees, 50% allotted for benefit elections for employee's spouse/dependent

· Credit Union

Summary: This position manages the full lifecycle of grants data—from intake and documentation to reporting, analysis, and compliance. The role leads a small team of data professionals, ensuring high-quality data entry, validation, and reporting practices across CAREWare, E2Fulton, and other healthcare data systems. The Grants Data Manager transforms complex datasets into actionable insights, supports leadership decision-making, and ensures alignment with regulatory requirements including HIPAA, Ryan White Program standards, HRSA expectations, and evolving grant guidelines. 

The ideal candidate excels in technical systems, project coordination, and cross-department collaboration. They drive continuous improvement by refining workflows, developing policies, automating processes, and promoting a culture of accountability and data excellence. Strong communication, analytical thinking, and the ability to manage multiple priorities are essential to success in this role.

Requirements

 · Administer and maintain grants databases and systems (CAREWare, E2Fulton), ensuring accuracy, integrity, and efficient 

  workflows.

· Oversee data entry protocols and quality control procedures for all grant-funded programs.

· Present training sessions to staff to ensure compliance with Department of HIV elimination (DHE) requirements, reporting standards, and documentation

· Mentor and train reporting staff on data protocols, validation procedures, and proactive data stewardship.

· Promote accountability and continuous learning through best practices in documentation, timeliness, and data integrity.

· Respond to internal and external data requests related to grants.

· Generate performance reports and data summaries for leadership, finance, communications, and board review.

· Translate complex datasets into actionable insights that support strategic decision-making.

· Review performance measures and grant-related reports to identify gaps, inconsistencies, and opportunities for improvement.

· Collaborate with the Health Information Manager to align reporting strategies with organizational goals.

· Develop and refine grants data workflows, policies, and procedures.

· Lead automation efforts to reduce manual processes and improve reporting efficiency.

· Supervise and mentor direct reports, supporting grant literacy and technical skill development.

· Review grant contracts to ensure correct and current versions are used for each funding stream.

· Collaborate with Finance, Grants Management, and Client Services to verify contract documentation and ensure reporting

  alignment.

· Ensure compliance with HIPAA, Ryan White Program requirements, HRSA standards, and other regulatory frameworks.

· Conduct regular audits and data quality checks to maintain high standards of integrity.

· Serve on PIHC’s Continuous Quality Improvement Committee to support organization-wide data excellence.

· Review reporting staff’s data entries for adherence to established procedures and documentation protocols.

· Monitor regulatory updates and evolving grant requirements, ensuring the team is informed and trained.

· Provide technical expertise and consultation on grants data to internal teams.

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Additional Skills

· Strong proficiency with grant management systems, Microsoft 365, and healthcare data platforms.

· Ability to interpret complex datasets, identify trends, and produce clear, actionable insights.

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